Procurement Executive

Raffles Girls' School; Singapore; On-site; SGD 60,000 - 72,000; Full time

Job summary

Raffles Girls' School in Singapore is seeking a strategic Procurement Executive to join our Procurement team. You will manage the procurement of goods and services for the school, ensure policy compliance, maintain records, and support internal departments with their purchasing needs.

Reporting to the Senior Manager (Operations and Procurement), you will administer GeBIZ requests, assist in budget planning, evaluate supplier proposals, track contracts, and help drive cost-effectiveness across

Qualifications

• Minimum Diploma in any field, preferably in purchasing operations, supply chain management or project management.
• At least 3 to 5 years of experience in procurement/supply chain industry.
• Proficiency with Microsoft and other school-supported applications.
• Good knowledge of Infocom Technology and awareness of cybersecurity measures.
• Good organizing abilities, interpersonal and communications skills.

Responsibilities

• Assist in budget planning by collating past purchasing information for future resources.
• Monitor the utilization of operational and capital expenditure budgets for cost-effectiveness.
• Demonstrate awareness of governance and internal controls and align tasks accordingly.
• Maintain proper procurement records and documentation for transparency and audit.
• Assist budget holders to ensure timely procurement of goods and services.
• Ensure procurement activities comply with policies, procedures, and guidelines.
• Administer GeBIZ-related requests across procurement life cycle.
• Support procurement operations system administration.
• Support evaluation processes by developing descriptor matrices and shortlisting.
• Record scoring of evaluation criteria to aid decision-making.
• Support raising purchase requisition and invoices for verification.
• Understand contract terms and scope of deliverables; collate info for provisions.
• Track contract renewals and maintain the contract register.
• Support supplier evaluations and escalate issues where necessary.
• Preparation of bite-sized quarterly newsletter.

Skills

Microsoft Office

Interpersonal skills

Communication skills

Organizational skills

Education

Diploma in Purchasing / Purchasing Operations or related field

Tools

GeBIZ

B2P system

Job description

At Raffles Girls’ School, we believe that people are at the heart of what we do. As an institution committed to nurturing bright young women of character and purpose, we recognise that a strong, dedicated staff community is essential in creating an environment where our students can flourish.

We are seeking a strategic Procurement Executive to join our Procurement team. You will be responsible for all delegated duties related to the procurement of goods and services for the school. Reporting to the Senior Manager (Operations and Procurement), you will ensure compliance with school procurement policies, maintain procurement records, manage supplier relationships and support internal departments with their procurement needs.

Key Responsibilities

Budget Planning & Governance

• Assist in budget planning by collating past purchasing information required for the purchase of department’s future resources in a timely manner.
• Monitor the utilization of operational and capital expenditure budgets to ensure cost-effectiveness and alignment with approved plans.
• Demonstrate awareness of prevailing principles of good governance and internal controls and conduct tasks in alignment with them.
• Maintain proper procurement records and documentation to support transparency and audit requirements.

Procurement Operation

• Assist budget holders to ensure timely procurement of goods and services.
• Ensure all procurement activities comply with established policies, procedures, and statutory guidelines.
• Administer GeBIZ-related requests and procedures across procurement life cycle.
• Support relevant requests and clarifications on procurement operations system administration.
• Support the evaluation process by developing matrix descriptors, assisting in shortlisting for interviews
• Record scoring of general evaluation criteria, enabling users to focus on methodologies, designs, and proposals as a value-added service.
• Support raising purchase requisition and invoices for verification by Estate Officers in RGS’s B2P system.
• Understand terms and conditions of contract to identify rights and obligations of all parties as well as scope of deliverables, and collates information required to assess provisions and deviations on contract.
• Track contract renewals and maintain the contract register.
• Support periodic supplier evaluations and escalated issues where necessary.

Administration

• Preparation of bite-sized quarterly newsletter.

Requirements

• Minimum Diploma in any field, preferably in purchasing operations, supply chain management or project management.
• At least 3 to 5 years of experience in procurement/supply chain industry.
• Demonstrates proficiency with Microsoft and other school supported applications to complete tasks effectively.
• Good knowledge of Infocom Technology and awareness of cybersecurity measures.
• Good organizing abilities, interpersonal and communications skills.

Be part of the dynamic creative and innovative RGS teaching & learning experience. At the same time, build a meaningful and rewarding career with us.

We offer a competitive and attractive salary package and benefits commensurate with experience.