Procurement Excutive

SPECON CONTRACTOR PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

SPECON CONTRACTOR PTE. LTD.

in Singapore is seeking a role to manage sub-contractor claims, verify payment certs, and ensure accuracy of records on work performed, penalties, and back-charges. You will prepare debit notes, reconcile invoices against purchase orders and certification, coordinate with QS and finance, and assist in accrual reporting; you'll work with external suppliers to ensure price and quantity accuracy.

Responsibilities

• Updates management on sub-contractors’ claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors)
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims
• Verifies and ensures that payment certification issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations
• Reconciliation of sub-contractors’ invoices against payment certification issued
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed)
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices
• Liaises and rectifies discrepancies/disputes with external supplies
• Liaises with QS of any discrepancy in certification amount
• Liaises with finance for payment that requires immediate attention due to site work schedule
• Performs any other duties as may be assigned.
• Key Performance Outcome Measurements
• Accurate reconciliation of delivery orders against invoices and purchase orders
• Accurate reconciliation of sub-contractor claim and QS certified amount and payments
• Compliance with specification requirements

Job description

• Updates management on sub-contractors’ claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);
• Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;
• Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;
• Verifies and ensures that payment certification issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;
• Reconciliation of sub-contractors’ invoices against payment certification issued;
• Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);
• Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;
• Reconciliation of delivery orders against approved purchase orders and suppliers invoices;
• Liaises and rectifies discrepancies/disputes with external supplies;
• Liaises with QS of any discrepancy in certification amount;
• Liaises with finance for payment that requires immediate attention due to site work schedule;
• Performs any other duties as may be assigned.

Key Performance Outcome Measurements

• Accurate reconciliation of delivery orders against invoices and purchase orders
• Accurate reconciliation of sub-contractor claim and QS certified amount and payments
• Compliance with specification requirements