Preschool Administrator (Bedok)

METHODIST PRESCHOOL SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

METHODIST PRESCHOOL SERVICES PTE. LTD. seeks an experienced preschool administrator to support the Principal in managing staff and student matters.

You will handle enquiries, enrolment, records, and tours, while coordinating vendor relations and school operations. The role includes assisting with procurement, inventory control, finance tasks, and HR administration such as onboarding, attendance, payroll, and benefits.

Qualifications

• Academic qualifications include GCE O level, A level, diploma or certificate in relevant administration studies.
• Experience as an Administrator in a preschool or student care is preferred.

Responsibilities

• Assist with student enquiries, enrolment, tours, and records.
• Coordinate vendor management, procurement, and inventory (uniforms, books, materials).
• Support finance tasks: bookkeeping, invoicing, payables/receivables and month-end close.
• Oversee HR administration: onboarding, probation, leave, payroll & benefits, reporting.

Skills

Administrative skills

Communication

Organization

Education

Diploma or Certificate in Administration

Tools

School Management System

Job description

The preschool administrator will assist the Principal in managing and administering staff and student matters:

Student Matters - Enquiries, Registration & Records

Responsible for the Student Matters including:

• Enquiries & enrolment of students
• Students' registration, school tours
• Maintenance of the School Management System
• Managing the enrichment classes (maintaining and updating records of students, enrichment classes and working with vendor)
• New Students' Orientation

Operations & Procurement

Responsible for all vendors management

• Setup and update Calendar of Events, Enrichment Planner
• Communications via letters and school management system.
• Manage procurement process and monitor inventory stock:
• Uniforms, school bags and hats
• Readers
• Teaching materials and stationery
• School-based events
• Facilities Management
• IT Matters co-ordination

Finance-related Matters

Responsible for Finance-related Matters including:

• Bookkeeping & general ledger
• Fee billing, receivables, payables & procurement approval
• Banking and cash management
• Month-end close and schedules
• Statutory and compliance
• Audit
• Controls and administration

HR Administration

Responsible for HR Administration including:

• Hiring & Onboarding
• Probation, Confirmation & Resignation
• Leave, Claims, Payroll & Benefits Administration
• Staff Training Co-ordination
• HR System administration
• HR Compliance and reporting

Other Duties

• Other duties as assigned

Qualifications

• 1. Academic Qualifications - GCE O level, A level or Diploma or Cert in relevant adminstration studies.
• 2. Preferably have some relevant experience as an Administrator of a preschool or student care.