PMO & Project Coordination Specialist

Thales; Singapore; Vor Ort; SGD 48.000 - 72.000; Vollzeit

Zusammenfassung

Thales in Singapore seeks a proactive Project Coordinator to support multiple projects and governance activities. You will assist Programme and Project Managers with documentation, tracking, meetings and cross-functional coordination across several workstreams.

Key tasks include maintaining trackers, preparing agendas, minutes and reports, and handling travel, logistics, and security clearances. A relevant degree and 2–4 years’ PMO experience are preferred.

Qualifikationen

• Diploma or Degree in Business Administration, Project Management, Engineering, Information Technology or other relevant discipline.
• 2 to 4 years of experience in project coordination, project administration, PMO support or similar roles.
• Experience coordinating activities across multiple concurrent projects is an advantage.
• Good working knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Outlook and SharePoint.

Aufgaben

• Provide day-to-day coordination and administrative support to Programme Manager and Project Managers across multiple projects.
• Coordinate common activities and administrative matters across projects to ensure consistency and timely completion.
• Maintain programme-level trackers covering actions, submissions, deliverables and approvals.
• Coordinate meetings, prepare agendas, notes and minutes, and maintain action registers.
• Support onboarding, site access and security clearance processes for project personnel.
• Assist procurement, finance and invoice tracking; support timesheet coordination and expense claims.
• Coordinate travel, logistics and project-related events and workshops.
• Maintain programme calendars, distribution lists and project administration records.

Kenntnisse

MS Office proficiency

Strong organisational skills

Excellent communication

Cross-project coordination

Ausbildung

Diploma/Degree in Business Administration

Project Management

Engineering

Information Technology

Tools

Microsoft Office

SharePoint

Jobbeschreibung

Thales in Singapore seeks a proactive Project Coordinator to support multiple projects and governance activities. You will assist Programme and Project Managers with documentation, tracking, meetings and cross-functional coordination across several workstreams.

Key tasks include maintaining trackers, preparing agendas, minutes and reports, and handling travel, logistics, and security clearances. A relevant degree and 2–4 years’ PMO experience are preferred.