Personal Assistant to Secretary General

GMP Technologies; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

GMP Technologies is seeking a Personal Assistant to the Secretary-General in Singapore. This role provides high‑level administrative and secretarial support, coordinating schedules and meetings while working closely with the Secretary-General to drive management improvements and efficient operations.

Responsibilities include calendar management, donor mapping, and coordinating partnerships with international organizations and donors, with opportunities to draft proposals and briefing papers for

Qualifications

• Providing administrative and secretarial support to the Secretary-General.
• Contribute to management improvement by capturing, institutionalizing, and sharing best practices and lessons learned.
• Provide support in calendar and meeting arrangements.
• Support or recommend improvements to enhance productivity and cost-saving efforts.
• Engage with donors, member countries, UN agencies, and partners across global and regional levels.
• Develop partnerships, donor mapping, and resource mobilization strategies and related proposals for donors.

Responsibilities

• Assist in calendar planning and meeting arrangements for the Secretary-General.
• Coordinate with stakeholders to support management improvement initiatives.
• Prepare briefing papers and proposals for donors and partners.
• Support resource mobilization and donor engagement activities.
• Address ad-hoc administrative and secretarial tasks as requested by the Secretary-General.

Skills

Administrative support

Secretarial skills

Calendar management

Stakeholder coordination

Donor mapping

Proposal writing

Education

Bachelor's degree

Tools

Microsoft Office

Job description

About the job Personal Assistant to Secretary General

Job Requirements

• Providing administrative and secretarial support to Secretary-General.
• Work in close cooperation with the Secretary-General and contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned.
• Provide support in calendar & meeting arrangement
• Support or recommend improvements initiative to enhance productivity and performance including the implementation of cost-saving strategies.
• Work with related stakeholders in mobilizing resources and engage in building partnerships with donor and member countries, UN agencies, development financial institutions and global programme partnerships, at global, regional, and country levels.
• Support the Secretary-General in developing partnerships building, donor mapping, and resource mobilization strategy, tools and procedures and coordinates their implementation including development of quality proposals, presentation and briefing papers to donors.
• Attend to any other ad-hoc matters assigned by the Sectary-General.

Job Requirements

• A University degree (Minimum of BSc) in Law, Economics, Business Management, Engineering and other related areas.
• Possess minimum 5 years of related working experiences.
• Professional work experience both at national and international level in two of the following: international organization, intergovernmental organization, financial institution, think tank, educational, research and development institution

Only shortlisted candidate will be notified.