Personal Assistant to CEO

CHINA WEALTH EQUIPMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

CHINA WEALTH EQUIPMENT PTE. LTD. in Singapore is seeking an experienced Executive Assistant to support the CEO with scheduling, meetings, and business appointments.

You will organize meetings, prepare minutes, and ensure action items are followed up. You will coordinate internal communications, manage reports and important documents, track key tasks, and provide regular progress updates to the General Manager.

Qualifications

• Bachelor's degree or above.
• Minimum 2 years of relevant working experience.
• Experience in executive/administrative roles in construction machinery, equipment rental, logistics, engineering, or manufacturing industries preferred.
• Strong execution and follow-up capability.
• Excellent communication and coordination skills.

Responsibilities

• Assist the CEO with schedules, meetings, and appointments.
• Organise meetings, prepare minutes, and follow up on action items.
• Assist in handling internal communications, reports, and business documents.
• Coordinate communication between the CEO and various departments.
• Track and follow up on important tasks and projects assigned by the CEO.
• Ensure departments execute and complete assigned tasks on time.
• Identify delays or execution issues and provide timely feedback.
• Prepare regular progress updates and reports for the General Manager.

Skills

Communication

Coordination

Execution

Data analysis

Reporting

Project management

Organizational skills

Problem solving

Education

Bachelor's degree or above

Job description

Key Responsibilities

• Assist the CEO in managing schedules, meetings, and business appointments
• Organise meetings, prepare meeting minutes, and follow up on action items
• Assist in handling internal communications, reports, and business documents
• Coordinate communication between the CEO and various departments
• Track and follow up on important tasks and projects assigned by the CEO
• Ensure departments execute and complete assigned tasks on time
• Identify delays or execution issues and provide timely feedback
• Prepare regular progress updates and reports for the General Manager
• Coordinate communication and collaboration among departments
• Facilitate problem-solving for cross-functional matters
• Support the improvement of internal coordination processes
• Assist in preparing operational reports and management data analysis
• Monitor key operational indicators (e.g. equipment utilisation, project progress, cost control, receivables)
• Identify abnormalities or operational risks and report promptly
• Assist in implementing company policies, procedures, and management requirements
• Monitor execution effectiveness across departments
• Support management standardization and process improvement initiatives
• Assist in business reception and visitor arrangements
• Support external communication and coordination when required
• Assist in managing contracts, files, and important business documents
• Complete other assignments delegated by the CEO
• Coordinate internal matters on behalf of the CEO within authorised scope

Requirements

• Bachelor's degree or above
• Minimum 2 years of relevant working experience
• Experience as Executive Assistant, Management Assistant, Administrative Manager, or Operations Coordinator in construction machinery, equipment rental, logistics, engineering, or manufacturing industries preferred
• Experience in fast-growing SMEs preferred
• Strong execution and follow-up capability
• Excellent communication and coordination skills
• Good organisational and problem-solving abilities
• Ability to drive tasks and projects to completion
• Data analysis and reporting capability
• Business and cost-awareness mindset
• Ability to work under pressure
• Basic management and operational thinking