Executive Assistant (1 Year Renewable)

PERSOL; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Contract Personal Assistant to support the Chairman on a maternity cover basis (1 year, renewable). The role blends high-level secretarial duties with personal- and family-related coordination in a fast-paced environment.

You will manage calendars, coordinate VIP visits and travel, liaise with internal teams and external partners, and handle sensitive information with discretion.

Qualifications

• Bachelor’s degree with about 5 years relevant working experience.
• Meticulous at work and has excellent interpersonal skills.
• Strong organization and time management skills, proactive to problem-solving.
• Ability to handle sensitive business data and other information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally.

Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman for business, personal, and family matters.
• Manage the Chairman’s calendar, meetings, appointments, conferences and other engagements with reminders.
• Liaise with family members, senior management, China HQ, partners, clients and government agencies.
• Coordinate VIP visits, corporate functions, business dinners and family events with logistics.
• Arrange end-to-end business and personal travel, including flights, accommodation, visas and itineraries.
• Handle finance tasks: expense claims, invoices, reimbursements and payment tracking.
• Oversee residential-property matters: tenancies, maintenance, utilities and service providers.
• Assist with personal and family documentation: immigration, banking, tax, education.
• Procure and coordinate vendors for office, household, and gifting needs.
• Remain available outside hours as required; perform urgent errands for Chairman/Management.

Skills

Interpersonal skills

Time management

Problem solving

Discretion

Travel flexibility

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Contract Personal Assistant (Maternity cover, 1 year renewable).

Key Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage and coordinate the Chairman’s calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.
• Serve as a key liaison between the Chairman, family members, senior management, China headquarters, business partners, clients, government agencies, banks and external service providers.
• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.
• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.

• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.
• Coordinate residential-property and household matters, including tenancies, rental payments, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.
• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.
• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.
• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.
• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Qualifications

• Bachelor’s degree with about 5 years relevant working experience.

• Meticulous at work and has excellent interpersonal skills.
• Strong organization and time management skills, proactive to problem-solving.
• Ability to handle sensitive business data and other information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally.

We regret to inform that only shortlisted candidates will be notified.

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