Executive & Family Personal Assistant (Mandarin)

PERSOL; Singapore; Presencial; SGD 55 000 - 66 000; Tempo integral

Resumo da oferta

PERSOL is seeking a Personal Assistant with Family PA responsibilities to support the Chairman/CEO across business and personal/family matters. This hands-on role requires a highly organized, discreet professional able to manage executive support, travel, household matters, and coordination with senior stakeholders.

This role is based in Singapore at Bishan/Marymount, offering a 1-year contract with a salary up to SGD 5,400 per month.

Qualificações

• Bachelor’s degree with around 5 years of relevant working experience.
• Highly proficient in both spoken and written English and Mandarin, to liaise with Chinese-speaking associates and colleagues in China.
• Excellent interpersonal, communication and coordination skills.
• Meticulous, organised and strong in time management.
• Proactive and resourceful with good problem-solving abilities.
• Able to handle sensitive business, personal and family information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally, including evenings, weekends and public holidays when required.

Responsabilidades

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage and coordinate the Chairman’s calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.
• Serve as a key liaison between the Chairman, family members, senior management, China headquarters, business partners, clients, government agencies, banks and external service providers.
• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.
• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.
• Prepare, review and manage correspondence, reports, presentations, application documents and confidential records in English and Mandarin.
• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.
• Coordinate residential-property and household matters, including tenancies, rental payments, management fees, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.
• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.
• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.
• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.
• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Conhecimentos

English

Mandarin

Formação académica

Bachelor’s degree

Descrição da oferta de emprego

PERSOL is seeking a Personal Assistant with Family PA responsibilities to support the Chairman/CEO across business and personal/family matters. This hands-on role requires a highly organized, discreet professional able to manage executive support, travel, household matters, and coordination with senior stakeholders.

This role is based in Singapore at Bishan/Marymount, offering a 1-year contract with a salary up to SGD 5,400 per month.