Personal Assistant

SPRIM; Singapore; Hybrid; SGD 67,000 - 112,000; Full time

Benefits offered by this job

Hybrid working environment

Opportunity to work closely with CEOs

Fast paced learning environment

Job summary

SPRIM, a Singapore-based investment firm focused on healthcare and biotech, is seeking a driven Personal Assistant to support the CEO and senior leadership.

You will manage complex calendars, prep for meetings and travel, draft communications, and coordinate across time zones. This role requires initiative, discretion, and superb organizational skills in a fast-paced, global environment.

Hybrid work arrangement offered; you will partner with multiple CEOs and help scale the organization.

Qualifications

• Proven experience supporting C-suite executives in a fast-paced global environment.
• Excellent communication skills and ability to collaborate effectively with all stakeholders.
• Resilient, proactive with strong problem-solving skills.
• Strong organizational and time management abilities.
• Service oriented; ensures smooth operations for CEOs and team.
• Comfortable across time zones and adjusting priorities as needed.
• Proficient in Microsoft Office 365 / Teams / Outlook calendar and related tools.

Responsibilities

• Provide comprehensive administrative and anticipatory support to the CEOs.
• Manage complex calendars and task prioritization across multiple stakeholders.
• Organize and prepare for meetings/events, virtual and in-person, tracking action items and follow-through.
• Draft and manage emails, memos and presentations for the CEOs with accuracy and professionalism.
• Plan logistics for both professional and personal matters, including travel, visas, and expense claims.
• Support company-wide initiatives and events.
• Handle confidential information with discretion and professionalism.
• Improve administrative processes and propose efficiency gains.
• Undertake ad-hoc tasks with flexibility amid shifting priorities.

Skills

Executive communication

Cross-stakeholder coordination

Calendar management

Problem-solving

Time management

Discretion & confidentiality

Time zone coordination

Tools

Microsoft Office 365

Teams

Outlook Calendar

Job description

OUR COMPANY

SPRIM is an investment firm focused on investing in companies that are developing groundbreaking solutions in healthcare, biotech, and medical technology.

POSITION OVERVIEW

We are seeking a driven Personal Assistant to join our team at SPRIM. The Personal Assistant will provide high-level administrative and operational support to the CEO and senior leadership team.This role requires exceptional organizational skills, strong communication abilities, and the ability to anticipate needs before they arise. You will manage multiple priorities and ensure smooth day-to-day operations.

Key Responsibilities

• Perform comprehensive administrative and anticipatory support to the CEOs
• Manage complex calendars and task prioritization across multiple stakeholders
• Organize and prepare for meetings/events/speaking opportunities, both virtual and in-person, tracking action items and ensuring follow through
• Draft and manage communication, emails, memos and presentations on behalf of the CEOs ensuring accuracy and professionalism in all outputs
• Plan and manage logistics for both professional and personal matters including personal appointments and travel arrangements (flights, accommodation, visas, expense claims)
• Support company wide initiatives and events
• Handle confidential information with discretion and professionalism
• Streamline administrative processes and propose improvements to enhance efficiency
• Undertake ad-hoc tasks as needed, navigating shifting priorities with flexibility and composure

Qualifications & Experience

• Proven experience as a Personal Assistant or a similar role supporting C-suite executives in a fast-paced global environment
• Excellent communication skills and ability to collaborate effectively with all stakeholders
• Resilient, highly proactive with strong problem-solving skills
• Strong organizational and time management abilities
• Service oriented; genuinely takes care of the CEOs and the team ensuring smooth operations
• Comfortable working across time zones and adjusting priorities in response to changing business needs
• Proficient in Microsoft Office 365 / Teams / Outlook calendar, other productivity tools and quick to adopt new technologies

What We Offer

• Hybrid working environment
• Opportunity to work closely with multiple CEOs and influence how the organization scales
• Fast paced learning environment with ownership and autonomy

We appreciate all applications, but only selected candidates will be contacted for an interview.

Thank you for considering joining the SPRIM team. We look forward to reviewing your application!