People-Focused Office & Operations Lead

UP HOME DESIGN PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

UP HOME DESIGN PTE. LTD. is seeking a Senior Administrative Executive to support daily office operations and create a welcoming experience for employees, customers and visitors. The role requires independence, reliability, and strong organizational skills.

You will be the first contact for calls and visitors, handle general admin tasks, manage supplies, coordinate service contracts, and assist HR with routine duties to maintain a positive, people-focused office.

Qualifications

• At least one year of relevant working experience in administration, office coordination, reception, or a related position.
• Basic knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Good spoken and written English.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management skills.
• Able to manage several responsibilities while remaining calm, friendly, and professional.

Responsibilities

• Answer incoming telephone calls in a friendly and professional manner and direct enquiries to the appropriate colleague.
• Welcome customers, visitors, employees, and business partners to the office.
• Support the management, HR and other departments with general administrative and coordination tasks.
• Help maintain a welcoming, organized, and positive office environment.
• Monitor office supply levels and place orders when required.
• Ensure that office pantries are clean, organized, and adequately stocked.
• Coordinate and renew office-related service contracts, including water dispensers, utilities, fire extinguishers, and other building or facility services. Maintain proper records of those contracts.
• Liaise with building management, service providers, and external contractors when necessary.
• Organize the monthly office birthday lunch and other internal office activities when required.
• Perform other administrative duties that contribute to the smooth operation of the office.

Job description

UP HOME DESIGN PTE. LTD. is seeking a Senior Administrative Executive to support daily office operations and create a welcoming experience for employees, customers and visitors. The role requires independence, reliability, and strong organizational skills.

You will be the first contact for calls and visitors, handle general admin tasks, manage supplies, coordinate service contracts, and assist HR with routine duties to maintain a positive, people-focused office.