Associate Human Resources Generalist

Ninja Van; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ninja Van in Singapore is seeking a Payroll Executive (HR Operations Executive) to ensure accurate and timely payroll processing, maintain employee data, and support daily HR operations in a fast-paced environment. You will manage monthly payroll for local and regional staff, assist with HR administration, maintain HRMS records, and generate reports for Finance and Management to inform business decisions.

The role requires 1 year HR experience, strong communication, meticulous attention to

Qualifications

• 1 year of HR or relevant working experience.
• Strong communication and interpersonal skills.
• Organized, efficient and quick-thinking.
• Meticulous with strong follow-up skills.
• Tech-savvy and proficient in MS Office / Google Workspace.
• Able to work independently with minimal supervision.
• Demonstrates high integrity and handles confidential information with care.

Responsibilities

• Process monthly payroll including overtime, allowances, and deductions for Singapore and regional employees.
• Handle payroll matters for resignations, including final salary computation.
• Maintain and track attendance for blue-collar employees.
• Prepare annual IR8A forms for employees.
• Generate payroll journals, labour cost reports, and other related reports for Finance and Management.
• Track probation and confirmation timelines.
• Assist with offboarding processes to ensure return of company assets and system access removal.
• Create, update, and maintain accurate employee records in HRMS and personnel files.

Skills

Communication skills

Interpersonal skills

Organized and efficient

Meticulous with follow-up

Independent worker

Integrity and confidentiality

Tools

MS Office

Google Workspace

Job description

The Payroll Executive (HR Operations Executive) is responsible for ensuring the accurate and timely administration of payroll, maintaining employee data, and supporting daily HR operations. This role plays a key part in ensuring seamless HR processes, compliance, and a positive employee experience.

1. Payroll Administration

• Process monthly payroll—including overtime, allowances, and deductions for Singapore and regional employees.
• Handle payroll matters for resignations, including final salary computation.
• Ensure payroll accuracy through effective coordination with HR and other internal/external stakeholders.
• Serve as the main point of contact for all salary-related enquiries for Singapore employees.
• Maintain and track attendance for blue-collar employees.
• Ensure timely submission of IR21 tax clearance for foreign blue-collar staff exiting the company.
• Ensure timely and accurate CPF submissions and statutory tax matters.
• Prepare annual IR8A forms for employees.
• Generate payroll journals, labour cost reports, and other related reports for Finance and Management.

2. General HR Administration

• Track probation and confirmation timelines.
• Prepare and record all employment letters and HR documents.
• Assist with offboarding processes to ensure return of company assets and system access removal.

3. HRMS Data Maintenance

• Adhere to internal control procedures and data policies
• Create, update, and maintain accurate employee records in HRMS and personnel files
• Ensure timely and accurate HR reporting when required

Key Requirements

• 1 year of HR or relevant working experience.
• Strong communication and interpersonal skills
• Organized, efficient, and quick-thinking
• Highly meticulous with strong follow-up skills
• Tech-savvy and proficient in MS Office / Google Workspace
• Able to work independently with minimal supervision
• Demonstrates high integrity and handles confidential information with care.