Partnership Executive (Secretary Support) - CK

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 47,000; Full time

Benefits offered by this job

Annual Wage Supplement (AWS)

Performance bonus

Job summary

PASSONA SINGAPORE PTE. LTD. is seeking a Partnership Executive (Secretary Support) in Central Singapore to assist sales, licensing and partner activities.

You will help prepare documents, coordinate meetings, and manage deal-related communications with vendors and partners. The role combines 90% partnership-related work with 10% secretarial duties, including calendar management for the Director, travel arrangements, and coordination with internal teams.

Qualifications

• 1 year of work experience minimum.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint/Outlook).
• Strong communication, organisation and teamwork abilities.

Responsibilities

• Support partnership activities, vendor and partner communications and deal-related work.
• Prepare documents, arrange meetings, and assist in negotiations and approvals.
• Manage schedules, travel, and budgets for deals; maintain archives and reports.
• Handle queries and liaise with internal/external stakeholders as needed.
• Provide secretarial support to the Director and related duties.

Skills

Communication skills

Team player

Organised

Multitask

Interpersonal skills

Calendar management

Tools

Microsoft Office

Job description

Job title: Partnership Executive (Secretary Support) Job ID:20432 - CK

Location : Central

Basic up to $3,900 + AWS + Variable Bonus

Responsibilities

Preparing documents and assisting communications for sales, licensing and other related activities with vendors and partner companies:

Partnership Related work 90%

• Arranging, attending and interpreting during meetings
• Sorting out and compiling the fixed terms for deals in designated format
• Submitting requests for headquarters’ approval to engage in deals
• Requesting drafts, finalizing and signing for non-disclosure, sales, licensing and other related agreements
• Arranging for invoicing and payment to be made/received
• Preparing reports related to sales, and licensing activities
• Managing schedule, progress and budget of deals
• Maintaining archives of partner companies, ongoing and completed deals
• Responding to queries, conducting research and/or investigations upon request.

Secretarial Duties 10%

• Manage complex calendars, travel arrangements, and meeting schedules for the Director.
• Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director.
• Handle incoming calls, emails, and enquiries with professionalism; attend to and assist visitors.
• Liaise with internal departments and external stakeholders to ensure smooth coordination.
• Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.
• Perform any other secretarial duties assigned by management from time to time.

Requirements:

• At Least 1 year of work experience.
• Strong communication skills and the ability to work effectively as part of a team with a cooperative attitude
• Organised, reliable and able to multitask
• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.
• Ability to multitask and work independently with minimal supervision.
• Flexible and adaptable, able to handle diverse tasks.
• Excellent documentation, discipline and attention to detail.
• Strong interpersonal and communication skills.