Partnership Events & Operations Coordinator

SINGAPORE UNIVERSITY OF TECHNOLOGY AND DESIGN; Singapore; On-site; SGD 37,000 - 51,000; Full time

Job summary

SUTD’s Office of Innovation & Enterprise seeks a generalist coordination professional to support events, governance, and cross‑functional engagements across Healthcare, Cities, and Sector D portfolios.

You will help plan visits, workshops, and partner meetings, coordinate stakeholders, prepare materials, and handle logistics from venue to AV, with hands‑on involvement in post‑event follow‑up and documentation.

Qualifications

• 1–3 years in coordination, events, or administrative support.
• Experience supporting multi-stakeholder meetings or events (corporate/government/academic).
• Good organizational skills with ability to juggle multiple tasks.
• Clear written and verbal communication.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Comfortable learning CRM/engagement databases and calendar tools.
• Reliable and proactive – takes ownership of assigned tasks.
• Adaptable and willing to pitch in across different sectors.

Responsibilities

• Support planning and logistics for visits, workshops, partner meetings, and signing ceremonies across Healthcare, Cities, and Sector D verticals.
• Coordinate stakeholder availability and develop visit programmes; prepare briefing materials and runsheets.
• Book venues, arrange catering, parking, AV/IT, and room setups; assist on event day.
• Handle post-event follow-up: notes, photo distribution, teardown; support MoU ceremony logistics.
• Maintain event calendar and pipeline of engagements.
• Provide governance support: schedule multi-party meetings and distribute pre-read materials.
• Take meeting minutes and track action items; liaise with internal units for cross-functional needs.
• Draft and coordinate event EDMs with Marketing; manage RSVP tracking and attendee lists.

Skills

Coordination

Events

Administrative support

Stakeholder management

Microsoft Office

CRM systems

Education

Diploma/degree in Business/Communications/Events Management

Tools

CRM systems

Microsoft Office

Job description

SUTD’s Office of Innovation & Enterprise seeks a generalist coordination professional to support events, governance, and cross‑functional engagements across Healthcare, Cities, and Sector D portfolios.

You will help plan visits, workshops, and partner meetings, coordinate stakeholders, prepare materials, and handle logistics from venue to AV, with hands‑on involvement in post‑event follow‑up and documentation.