Events & Programme Executive

CFA Society Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

CFA Society Singapore is seeking an Events & Operations Executive to support end-to-end delivery of physical, virtual and hybrid events, coordinating venues, vendors, registration and onsite logistics, in close collaboration with the MarComm team.

You will handle event administration, participant communications, attendance tracking, post-event surveys, data management, budgeting support and continuous improvement to enhance efficiency and participant experience.

Qualifications

• Diploma or degree in business, event management or related field.
• At least 2 years of relevant events, programme administration or operations experience.
• Strong planning, multitasking and communication skills.

Responsibilities

• Event Planning & Execution: Coordinate end-to-end delivery of physical, virtual and hybrid events, including venues, vendors, catering, registration, event materials and onsite logistics.
• Stakeholder Coordination: Liaise with speakers, volunteer committees, partners, vendors and other stakeholders to support smooth and professional programme delivery.
• Event Administration: Manage event setup and registration, participant communications, attendance tracking, enquiries, surveys and post-event follow-ups.
• Systems & Data Management: Maintain accurate event and participant records across operational platforms and generate reports.
• Financial & Operational Support: Support event budgeting, reconciliation, invoice and payment processing; maintain event documentation.

Skills

Organisational skills

Project coordination

Stakeholder management

Attention to detail

Education

Diploma or Degree in Business Administration, Event Management, Marketing, Communications or related discipline

Tools

Microsoft Office

CRM systems

Event registration platforms

Job description

Role Description

We are seeking a proactive, detail-oriented and highly organised Events & Operations Executive to support the planning, coordination and delivery of the Society's events and operational activities. This hands‑on role requires strong project coordination, stakeholder management and administrative capabilities to ensure smooth execution and a positive participant experience.

Key Responsibilities

• Event Planning & Execution: Coordinate end-to-end delivery of physical, virtual and hybrid events, including venues, vendors, catering, registration, event materials and onsite logistics. Work closely with the MarComm team on event marketing and communication materials.
• Stakeholder Coordination: Liaise with speakers, volunteer committees, partners, vendors and other stakeholders to support smooth and professional programme delivery.
• Event Administration: Manage event setup and registration, participant communications, attendance tracking, enquiries, Professional Learning Hours, surveys and post-event follow-ups.
• Systems & Data Management: Maintain accurate event and participant records across operational platforms and generate reports to support planning and evaluation.
• Financial & Operational Support: Support event budgeting, reconciliation, invoice and payment processing; maintain event documentation and assist with office administration and operational initiatives as required.
• Continuous Improvement: Review event outcomes and participant feedback and recommend improvements to enhance efficiency and participant experience.

Requirements

• Diploma or Degree in Business Administration, Event Management, Marketing, Communications or a related discipline.
• At least 2 years of relevant experience in events, programme administration, project coordination or operations.
• Strong organisational and coordination skills, with good attention to detail and the ability to manage multiple priorities and deadlines.
• Proactive, resourceful and service-oriented, with good communication and stakeholder management skills.
• Able to work independently and collaboratively in a fast-paced environment.
• Proficient in Microsoft Office and comfortable using event registration, CRM and other digital platforms.
• Willing to support events outside regular office hours when required

Why Join Us?

Be part of a respected professional membership organisation and contribute to programmes and events that support Singapore’s investment community. The role offers exposure to a diverse range of industry initiatives and opportunities to work with investment professionals, industry leaders, partners and volunteers.