Paralegal Administrator (MNC) #HZO

Recruit Express Pte Ltd; Singapore; Hybrid; SGD 35,000 - 58,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a paralegal administrator to support the Legal & Compliance (L&C) Department. You will coordinate corporate secretarial documents, manage contract lifecycles, and oversee the CLM platform, including DocuSign signing workflows.

The role requires a Diploma in Law and 3–4 years of paralegal admin experience, plus experience creating digital training modules and maintaining contract repositories.

Qualifications

• Min. Diploma in Law
• Min. 3–4 years relevant experience as paralegal admin
• Familiarity with creating digital training modules, including writing instructional content
• Hands-on experience administering Contract Lifecycle Management (CLM) systems, tracking milestones, managing renewals, and auditing contract repositories

Responsibilities

• Corporate secretarial coordination – arranging for corporate secretarial documents for ESP and regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support ESP and regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for ESP and regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.

Skills

Paralegal admin experience

Digital learning content

Contract management

Education

Diploma in Law

Tools

DocuSign

Contract Lifecycle Management (CLM)

Job description

Location: Alexandra
Salary: Up to $5.2K (Depending on experience)

Job Scope:

• Corporate secretarial coordination – arranging for corporate secretarial documents for ESP and regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support ESP and regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for ESP and regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.

Job Requirements:

• Min. Diploma in Law
• Min. 3-4 years relevant experience as paralegal admin
• Familiarity with creating digital training modules, including writing instructional content, ability to upload, track, and administer online learning content.
• Hands-on experience administering Contract Lifecycle Management (CLM) systems, tracking milestones, managing renewals, and auditing contract repositories.