Operations Support Executive

SKOOL4KIDZ PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SKOOL4KIDZ PTE. LTD. is seeking a dedicated reporting professional to support the preparation and management of grant and non-grant reports in Singapore.

The role focuses on accuracy, compliance with funding conditions, and timely submission of reports and supporting documentation. You will reconcile records, coordinate with internal and external stakeholders, and maintain thorough documentation to support audits and regular reporting cycles.

Qualifications

• Experience with grant and non-grant reporting.
• High attention to detail and accuracy.
• Ability to coordinate with internal and external stakeholders while ensuring privacy and compliance.

Responsibilities

• Prepare and maintain grant and non-grant reports accurately and within timelines.
• Ensure compliance with grant conditions, reporting guidelines, funding and audit requirements.
• Reconcile financial and operational records for completeness and accuracy.
• Maintain organized documentation for reporting and audit purposes.
• Coordinate with stakeholders regarding reporting requirements and submissions.
• Identify discrepancies and follow up for resolution.
• Analyze report variances and provide explanations when required.
• Track reporting timelines to minimize errors and ensure timely submissions.
• Support audit exercises with relevant documentation.

Skills

Reporting and reconciliation

Advanced Excel

Data privacy & compliance

Tools

Microsoft Excel

Job description

Job Summary

To support the preparation and management of grant and non-grant reports. The successful candidate will play a key role in ensuring accurate reporting, compliance with funding requirements, and timely submission of reports and supporting documentation.

Key Responsibilities

• Prepare and maintain grant and non-grant reports accurately and within stipulated timelines
• Ensure compliance with grant conditions, reporting guidelines, funding and audit requirements
• Reconcile financial and operational records to ensure completeness and reporting accuracy
• Maintain organized and comprehensive documentation for reporting and audit purposes
• Coordinate with internal and external stakeholders regarding reporting requirements and submissions
• Identify discrepancies, missing data, reporting inconsistencies and follow up for resolution
• Analyze report variances and provide clear explanations when required
• Track and monitor reporting timelines to minimize errors and ensure timely submissions
• Support audit exercises and provide relevant documentation when required

Technical Skills and Competencies

• Strong reporting, analytical and reconciliation skills with a high level of accuracy and attention to detail
• Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP, basic formulas and spreadsheet management
• Experience using AI tools to support data verification, reporting preparation, document review and process efficiency improvements while maintaining data privacy and confidentiality