Operations & Sales Support Admin Executive

CAPEN MARKETING PTE. LTD.

Singapore

On-site

SGD 28,000 - 39,000

Full time

14 days+

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Benefits offered by this job

Medical

Annual Leave

AWS

Variable bonus

Incentives

Job summary

Kele is seeking an Operations Admin Support & Sales Support Admin Executive to assist both Operations and Sales teams with day-to-day administrative duties. You will coordinate order processing, communicate with customers and suppliers, and manage inventories and POS operations to ensure smooth workflow.

Ideal candidates are meticulous, self-motivated and able to work under pressure in a dynamic environment, with strong MS Office skills and excellent communication.

Qualifications

MS Office and computer skills are essential.
Excellent verbal and written communication skills are required.
Strong team player with initiative and the ability to perform under pressure.
Able to work independently with minimal supervision and proactive.

Responsibilities

Support Operations and Sales in full administrative duties.
Coordinate daily sales administration and order processing.
Communicate with customers, suppliers, logistics and cargo partners on orders, invoices, deliveries and planning updates.
Handle inventory, stock lists, stock taking and POS operations.
Obtain freight and raw materials charges.
Process inquiries and orders or stock processing.
Review invoices for accuracy, match invoices, prepare quotations and filing.
Organize and maintain confidential files and databases.
Maintain office supplies and perform ad-hoc duties as needed.

Skills

MS Office

Excel

Word

Communication skills

Customer service

Organizational skills

Problem-solving

Independent work

Education

Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

Job description

Kele

Operations Admin Support & Sales Support Admin Executive

Job Description

Supporting the Operations and Sales Departments in full spectrum of operations and sales administrative duties
Support & coordinate daily sales administration work and order processing
Communicate with customers, suppliers, logistics and cargo partners in their orders, invoices, deliveries, collections planning and updates
Able to do inventory, stock lists, stock taking and operate the POS.
Obtaining freight charges and raw materials charges
Handle and process enquiries and order or stock processing
Receive invoices and review for accuracy, invoice matching, preparation of quotations and invoices, filing, data compilation etc
Organize and maintain files and databases in a confidential manner
Maintain and order office supplies
Any ad-hoc duties as assigned to you by your superior or Management

Job requirements

Strong team player with initiative and high level of dedication and ability to perform under pressure.
Ability to work independently under minimum supervision and proactive.
Able to cope well in a dynamic and challenging work environment as well as with stress and demanding work schedules.
Meticulous, highly motivated and well organized with a sense of urgency.
Strong sense of responsibility with an aptitude in problem-solving and able to complete tasks assigned on a timely basis.
Strong in MS Office and Computer Skills, especially Excel and Word, a must.
Excellent verbal and written communication skills.
Customer-oriented and fluent when communicating with customers.

Additional Information

Career Level

Junior Executive

Qualification

Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

Years of Experience

2 years

Job Type

Full-Time

Job Specializations

Admin/ sales, Clerical/ Administrative support

Working Days/Hours: