[Entry Level] Boon Lay Medical Centre Contract Executive (Data Reporting/Admin) #HLV

Recruit Express Pte Ltd; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Recruit Express Pte Ltd presents an entry-level Contract Executive role at Boon Lay Medical Centre focusing on Data Reporting, Admin, and Coordination tasks in a healthcare setting.

The role involves generating reports from NGEMR, maintaining dashboards, uploading data to portals, and supporting data hygiene, ad-hoc requests, and meeting logistics for the centre's operations.

Responsibilities

• Generate, compile, and prepare recurring operational reports from NGEMR and related systems, including outpatient, surgical workload, allied health, and endoscopy data, in accordance with stipulated monthly deadlines.
• Populate and maintain the Monthly Report dashboard by updating the relevant data tabs accurately and in a timely manner.
• Upload data to the portal and submission portals within stipulated deadlines, under the guidance of the reporting officer.
• Assist in the preparation of sub-specialties dashboards by extracting and organising data.
• Support data hygiene processes and flagging outliers to the relevant clinical or operations staff for verification.
• Support any other ad-hoc data requests as directed.

Job description

Recruit Express will never request for your Singpass details in our recruitment process. Please contact us at 6732 6006 or email to [e-mail] if you are unsure if it is a scam.

[Entry Level] Boon Lay Medical Centre Contract Executive (Data Reporting/Admin) #HLV

Data Reporting & Submissions

• Generate, compile, and prepare recurring operational reports from NGEMR and related systems, including outpatient, surgical workload, allied health, and endoscopy data, in accordance with stipulated monthly deadlines.
• Populate and maintain the Monthly Report dashboard by updating the relevant data tabs accurately and in a timely manner.
• Upload data to the portal and submission portals within stipulated deadlines, under the guidance of the reporting officer.
• Assist in the preparation of sub-specialties dashboards by extracting and organising data.
• Support data hygiene processes and flagging outliers to the relevant clinical or operations staff for verification.
• Support any other ad-hoc data requests as directed.

Administrative & Coordination Support

• Manage daily Operations Tracker to ensure timely and accurate allocation to relevant staff for follow-up.
• Send broadcast communications to doctors and staff as directed, using the appropriate email distribution lists.
• Raise IT service tickets via ServiceNow for staff access requests as and when required.
• Prepare positive patient and NOK feedback graphics for sharing with staff as and when required.

Meeting Support

• Assist with calling for agenda items and tracking matters arising from meetings
• Coordinate meeting logistics, including scheduling, room bookings, and preparation and distribution of meeting materials ahead of each meeting
• Draft and circulate meeting minutes

Medical Centre Transition Support

• Follow up with departments and action owners on outstanding closure activities, and update the tracker based on confirmed information.
• Assist in compiling and organising closure-related records, correspondence, approvals, inventories and supporting documents.
• Support the collation of information relating to contracts, purchase orders, vendors, equipment, assets, systems and operational services.
• Maintain an orderly electronic filing structure and ensure that the latest approved versions of closure documents are properly filed and retrievable.
• Assist in preparing closure status updates, meeting papers and presentation materials using approved templates.
• Coordinate administrative communications with internal departments and external parties using approved wording and distribution lists.