Operations & Projects Coordinator

PEP & CO. PTE. LTD.; Singapore; On-site; SGD 31,248 - 40,176; Full time

Job summary

PEP & CO. PTE. LTD.

in Singapore seeks an organized office administrator to support daily operations, coordinate schedules, and liaise with vendors and freelancers. You will handle reception duties, maintain files, and assist with logistics for meetings and events. The ideal candidate has at least a NITEC in Business Administration, 2 years of relevant experience, strong MS Office skills, and a detail‑oriented mindset.

Qualifications

• Candidate must possess at least NITEC in Business Administration or equivalent.
• Minimum 2 year of relevant experience.
• Proficient in Microsoft Office.
• Able to work independently and work as a team player.
• Detail-oriented and meticulous.
• Good understanding of bookkeeping procedures.
• Strong analytical skills and data-driven thinking.

Responsibilities

• Assist to check on internal and external social media posting if have been scheduled accordingly.
• Create detailed schedules and set deadlines for various stages of a project.
• Distribute assignments to creative teams and other departments, depending on their availability and priorities.
• Review budget spending with account managers to get client approval.
• Monitor projects and workloads, adjusting assignments and deadlines accordingly.
• Maintain job files.
• Work with freelancers and contractors and ensure they have the resources needed for their job.
• Troubleshoot any potential issues and fix them in a timely manner.
• Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation.
• Purchase and oversee the supplies of stationery and welfare for the office.
• Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.).
• Liaise with apartment landlords on quarterly servicing of air conditioners etc
• Do filing and maintenance of relevant documentation
• Liaise with vendors on any procurement related tasks
• Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
• Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
• Handle general office administrative matters & general upkeep of office
• Any other ad hoc duties as required

Skills

Microsoft Office

Education

NITEC in Business Administration or equivalent

Job description

PEP & CO. PTE. LTD.

in Singapore seeks an organized office administrator to support daily operations, coordinate schedules, and liaise with vendors and freelancers. You will handle reception duties, maintain files, and assist with logistics for meetings and events. The ideal candidate has at least a NITEC in Business Administration, 2 years of relevant experience, strong MS Office skills, and a detail‑oriented mindset.