Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.) is seeking an Operations Manager to oversee site administration, facilities, and daily workflows in Singapore.

The role includes documentation, licensing, procurement, HR support, and coordination with clients and vendors to drive efficiency and compliance. Ideal candidates will have a Bachelor's degree and at least 3 years in a managerial role, with strong leadership, communication, and MS Office skills to manage multiple priorities in a fast-paced

Qualifications

• Bachelor's degree in any field required.
• 3+ years in a managerial role, preferably in retail property or mall operations.
• Experience in Property/Facilities Management and MCST is a plus.
• Knowledge of building systems and regulatory submissions; NEA EHS certification preferred.
• Strong leadership, communication, and interpersonal skills.
• Proactive, service-oriented with a customer-first mindset.
• Proficiency in Microsoft Office Suite and ability to manage multiple priorities.

Responsibilities

• Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.
• Documentation and record keeping of all project-related documents including contracts, permits, licenses, vendor files, reports, and drawings.
• Managing applications, renewals, and compliance with authorities (MOM, BCA, SCDF); certifications like ISO and safety standards.
• Supervising site procurement, tracking project costs, checking invoices, processing purchase orders, and assisting with budgets.

Skills

Leadership

Communication

Interpersonal Skills

Organizational Skills

Problem Solving

Customer Focus

Microsoft Office

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Operations Manager

Key Roles & Responsibilities:

Administration & Operations Management:Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping:Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing:Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support:Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support:Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication:Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement:Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirement

• Possess at least a Bachlor Level Degree in any Field
• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management
• Experience in Property/Facilities Management, and MCST Management will be an added advantage
• Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred
• Excellent leadership, communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Proactive and service-oriented with a customer-first mindset
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities, meet deadlines and perform effectively under pressure