Assistant Manager, Retail Operations HAC

Recruit Express Pte Ltd; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an area leader for Retail Operations to oversee mall maintenance, safety, and tenancy matters. You will coach executives on technical building skills and manage disputes with multiple stakeholders, including MCST.

Strong by-law knowledge and BMSMA familiarity are required. The role demands a Diploma/Degree in Building, Facilities, Estate Management, or M&E with at least 3 years in Retail Management, excellent interpersonal skills, and willingness to work beyond

Qualifications

• Strong interpersonal and communication abilities to manage relationships with team members, tenants and service providers.
• Experience leading a section of a retail operations department and coordinating with MCST stakeholders.
• Familiarity with MCST by-laws and Building Maintenance and Strata Management Act (BMSMA).

Responsibilities

• Maintenance and Operations: execute daily mall operations and upkeep.
• Safety and Compliance: ensure health and safety standards and conduct inspections.
• Budget Management: manage facilities budget and capex & cyclical works.
• Energy Management: align with ESG targets set by the corporation.
• Tenant Relations: guide team on tenancy matters and fit-out.
• MCST Management: enforce by-laws and coordinate EOGMs/AGMs.

Skills

Interpersonal skills

Leadership

Stakeholder management

Communication skills

Team management

Education

Diploma or Degree in Building, Facilities, Estate Management, M&E

Tools

Microsoft Office

PowerPoint

Excel

Job description

As the area leader of the Retail Operations team, the candidate needs to possess strong interpersonal skills and work with people of all levels. The candidate will be responsible for leading a section of the retail operation department.

Coaching executives in terms of technical building skills as well as tenancy management procedures. Settlement of disputes and claims from various stakeholders and incident management are to be equipped with the candidate.

As the city is multi-strata owned, the candidate needs to be conversant in BMSMA to be able to manage different property owners and stakeholders. The candidate needs to be conversant in the by-laws of the MCST to guide the team member in handling issues relating to management matters.

Main Duties & Responsibilities (including but not limited to)

• Maintenance and Operations:
• Execute daily operations and maintenance strategy of the mall, ensuring all facilities are in immaculate condition.
• Conduct daily and cyclical maintenance for the upkeep of the mall, ensuring a safe and conducive mall environment for all stakeholders.
• Monitor and execute preventive maintenance programs to eradicate downtime and extend the lifespan of equipment and infrastructure to legendary proportions.
• Safety and Compliance:
• Guide team member and vendors to comply with all authority regulations, including exemplary health and safety standards for MCST.
• Conduct regular safety inspections and audits to identify and obliterate potential hazards to ensure MCST maintains impeccable authority compliance.
• Support the development and implementation of emergency response plans and procedures with unmatched efficiency.
• Budget Management:
• Manage and prioritize facilities budget, ensuring cost-effective use of resources and checks.
• Deliver and execute assigned Capex items and Cyclical replacement works for building components.
• Execute duties for recovery of utilities arrears of tenants to control exposure by the MCST.
• Energy Management:
• Adhere to ESG to achieve Environment and energy targets set by the corporation.
• Tenant Relations:
• Guide Retail Operations team members on tenancy matters in terms of day-to-day operations and fit out.
• MCST Management:
• To manage different stakeholders of MCST and enforce necessary by-laws to safeguard interest of the MCST. Include and not limited to amendment, addition and creation of by-laws for council approvals.
• Assist in conducting of necessary EOGMs, AGMs and package for Annual General Meetings and ensure the success of the event.
• Ensure and verify the accuracy of License Agreement between stakeholders and MCST to safeguard the interest of MCST.
• Term Contract Management:
• Management of Term contracts and renewals to ensure delivery and consistent performance of Term vendors and building positive rapport for work efficiency.

Job Requirements

• Diploma or Degree in Building, Facilities, Estate Management, M&E or equivalent.
• Minimum 3 years of experience in Retail Management.
• Good interpersonal and communication skills to achieve excellent relationships with team members, tenants and service providers.
• Possess initiative and a positive working attitude.
• Experienced in MCST (Management Corporation Strata Title) buildings and familiar with BMSMA (Building Maintenance and Strata Management ACT).
• Willing to work beyond standard operating hours, when required.
• Strong verbal and written communication skills.
• Proficient in Microsoft office, PowerPoint, Excel