Operations & Maintenance Supervisor (Project Management & Facilities)

GREATSOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

GREATSOLUTIONS PTE. LTD. in Singapore is seeking a hands-on Renovation & Project Supervisor to oversee renovation, maintenance, and opening readiness for multiple outlets.

You will monitor contractors, ensure compliance with drawings and safety standards, and coordinate with designers, landlords, and authorities to meet deadlines. The role includes managing preventive maintenance across facilities, supervising vendors, and controlling costs while ensuring all works are completed to specification

Responsibilities

• Supervise renovation, reinstatement, upgrading and improvement works across outlets and facilities.
• Monitor contractors' daily progress against the approved project timeline.
• Ensure contractors comply with approved drawings, specifications, safety requirements and company standards.
• Conduct regular site inspections and identify delays, defects, poor workmanship or non-compliance.
• Coordinate with main contractors, subcontractors, designers, consultants, landlords and relevant authorities.
• Ensure critical works are prioritized to meet outlet handover and opening deadlines.
• Track project milestones and escape potential delays immediately to management.
• Coordinate rectification works and ensure all outstanding defects properly closed before handover.
• Oversee preventive and corrective maintenance for restaurant outlets, central kitchens, warehouses and office facilities.
• Monitor equipment and building conditions including air-conditioning, electrical systems, plumbing, drainage, lighting, exhaust systems, refrigeration, cold rooms and other essential facilities.
• Coordinate emergency repairs and breakdowns to minimize operational downtime.
• Establish and maintain preventive maintenance schedules.
• Follow up with contractors and service providers to ensure timely completion of maintenance works.
• Maintain proper records of equipment servicing, repairs, warranties and maintenance history.
• Source, coordinate and supervise contractors and maintenance vendors.
• Obtain and compare quotations where required.
• Monitor contractor performance, workmanship, response time and costs.
• Ensure contractors adhere to agreed scope, pricing and completion dates.
• Identify recurring contractor performance issues and recommend appropriate action to management.
• Verify completed works before approving or recommending payment.
• Support Project and Operations teams in preparing new outlets for opening.
• Coordinate final renovation works, cleaning, equipment installation, testing and rectification.
• Conduct pre-opening site inspections and prepare outstanding-items lists.
• Ensure all facilities, equipment and infrastructure are operational before opening.
• Coordinate with Operations, Kitchen, IT, Procurement and other departments during outlet handover.
• Ensure contractors complete all outstanding works without affecting the opening schedule.
• Monitor renovation and maintenance expenses against approved budgets.
• Identify unnecessary expenditure, cost overruns and variation orders.
• Review contractor quotations and scope of work before submission to management.
• Ensure additional works are properly justified and approved before commencement.
• Highlight potential financial exposure arising from project delays, defects or contractor failures.
• Ensure safety and regulatory compliance
• Conduct safety inspections
• Maintain compliance records and documents
• Monitor permits, certifications and maintenance records
• Report incidents and follow up on corrective actions
• Support audits and regulatory inspections

Job description

1. Renovation & Project Supervision

• Supervise renovation, reinstatement, upgrading and improvement works across outlets and facilities.
• Monitor contractors' daily progress against the approved project timeline.
• Ensure contractors comply with approved drawings, specifications, safety requirements and company standards.
• Conduct regular site inspections and identify delays, defects, poor workmanship or non-compliance.
• Coordinate with main contractors, subcontractors, designers, consultants, landlords and relevant authorities.
• Ensure critical works are prioritized to meet outlet handover and opening deadlines.
• Track project milestones and escape potential delays immediately to management.
• Coordinate rectification works and ensure all outstanding defects properly closed before handover.

2. Facilities & Maintenance

• Oversee preventive and corrective maintenance for restaurant outlets, central kitchens, warehouses and office facilities.
• Monitor equipment and building conditions including air-conditioning, electrical systems, plumbing, drainage, lighting, exhaust systems, refrigeration, cold rooms and other essential facilities.
• Coordinate emergency repairs and breakdowns to minimize operational downtime.
• Establish and maintain preventive maintenance schedules.
• Follow up with contractors and service providers to ensure timely completion of maintenance works.
• Maintain proper records of equipment servicing, repairs, warranties and maintenance history.

3. Contractor & Vendor Management

• Source, coordinate and supervise contractors and maintenance vendors.
• Obtain and compare quotations where required.
• Monitor contractor performance, workmanship, response time and costs.
• Ensure contractors adhere to agreed scope, pricing and completion dates.
• Identify recurring contractor performance issues and recommend appropriate action to management.
• Verify completed works before approving or recommending payment.

4. Outlet Opening Readiness

• Support the Project and Operations teams in preparing new outlets for opening.
• Coordinate final renovation works, cleaning, equipment installation, testing and rectification.
• Conduct pre-opening site inspections and prepare outstanding-items lists.
• Ensure all facilities, equipment and infrastructure are operational before opening.
• Coordinate with Operations, Kitchen, IT, Procurement and other departments during outlet handover.
• Ensure contractors complete all outstanding works without affecting the opening schedule.

5. Cost & Budget Control

• Monitor renovation and maintenance expenses against approved budgets.
• Identify unnecessary expenditure, cost overruns and variation orders.
• Review contractor quotations and scope of work before submission to management.
• Ensure additional works are properly justified and approved before commencement.
• Highlight potential financial exposure arising from project delays, defects or contractor failures.

6. Safety, Compliance & Documentation

• Ensure safety and regulatory compliance
• Conduct safety inspections
• Maintain compliance records and documents
• Monitor permits, certifications and maintenance records
• Report incidents and follow up on corrective actions
• Support audits and regulatory inspections