Operations Executive - Ship Agency & Post-Fixture

BDG GLOBAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 78,000; Full time

Job summary

BDG GLOBAL PTE. LTD. in Singapore is seeking a Ship Agency Operations professional to manage port calls, bunkering and cargo operations, ensuring smooth vessel attendance.

You will handle post-fixture operations, monitor voyage progress, coordinate with owners, charterers and authorities, and prepare essential documents such as NOR and SOF. The role requires strong communication, multitasking, and the ability to work irregular hours in a port environment.

Qualifications

• Experience in ship agency, post-fixture or shipping operations preferred.
• Familiarity with Singapore port formalities and authorities.
• Strong communication and coordination skills.
• Ability to manage multiple vessels and work under pressure.
• Willing to work irregular hours when required.

Responsibilities

• Arrange crew changes and coordinate vessel attendance during port calls for bunkering and cargo operations.
• Attend to assigned vessels and ensure smooth port operations.
• Handle port agency operations, including vessel arrivals, departures and port clearance.
• Prepare and submit necessary port documentation to MPA, ICA and other authorities.
• Coordinate with vessel owners, charterers, masters, port authorities and service providers on operational and husbandry matters.
• Arrange vessel services such as bunkering, fresh water supply, provisions, crew transportation and other port requirements.
• Monitor vessel schedules and provide timely updates on movements and port operations.
• Handle day-to-day post-fixture operations and coordinate with shipowners, charterers, brokers and vessel operators.
• Monitor vessel schedules, voyage progress, loading and discharging operations.
• Follow up on vessel nominations, voyage instructions and operational requirements.
• Coordinate with port agents, terminals and relevant parties to ensure smooth vessel operations.
• Monitor vessel ETA, ETB, ETD and cargo operations, providing timely updates.
• Assist in preparing and checking voyage-related documents (SOF, NOR) and other shipping documents.
• Assist in monitoring laytime calculations, demurrage and despatch matters when required.
• Follow up on operational issues and assist in resolving voyage-related matters promptly.
• Maintain proper records of vessel operations, voyage documents and correspondence.

Skills

Ship agency operations

Post-fixture coordination

Vessel scheduling

MS Office

Tools

MS Office

Job description

Roles & Responsibilities

A. Ship Agency Operations

• Arrange crew changes and coordinate vessel attendance during port calls for bunkering and cargo operations.
• Attend to assigned vessels and ensure smooth port operations.
• Handle port agency operations, including vessel arrivals, departures and port clearance.
• Prepare and submit necessary port documentation and declarations to MPA, ICA and other relevant authorities.
• Coordinate and liaise with vessel owners, charterers, masters, port authorities and service providers on operational and husbandry matters.
• Arrange vessel services such as bunkering, fresh water supply, provisions, crew transportation and other port requirements.
• Monitor vessel schedules and provide timely updates on vessel movements and port operations.

B. Post-Fixture Operations

• Handle day-to-day post-fixture operations and coordinate with shipowners, charterers, brokers and vessel operators.
• Monitor vessel schedules, voyage progress, loading and discharging operations.
• Follow up on vessel nominations, voyage instructions and operational requirements.
• Coordinate with port agents, terminals and relevant parties to ensure smooth vessel operations.
• Monitor vessel ETA, ETB, ETD and cargo operations, providing timely updates to relevant parties.
• Assist in preparing and checking voyage-related documents, including Statements of Facts (SOF), Notices of Readiness (NOR) and other shipping documents.
• Assist in monitoring laytime calculations, demurrage and despatch matters when required.
• Follow up on operational issues and assist in resolving voyage-related matters promptly.
• Maintain proper records of vessel operations, voyage documents and correspondence.

C. General Requirements

• Relevant experience in ship agency, post-fixture or shipping operations is preferred.
• Knowledge of Singapore port formalities, MPA and ICA requirements, and port clearance procedures.
• Good communication and coordination skills with shipowners, charterers, agents and other relevant parties.
• Able to handle multiple vessels and operational matters simultaneously.
• Able to work independently and under pressure.
• Willing to work irregular hours, including weekends and public holidays, when required.
• Proficient in Microsoft Office applications.
• Salary commensurate with qualifications and experience.