Operations Executive, Shares Transfer & Custody (Stockbroking/ Securities Firm)

PEOPLE PROFILERS PTE. LTD.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

People Profilers Pte Ltd is seeking a hands-on professional to manage securities transfers, custody operations, and related cross-border movements in Singapore. You will handle local and overseas processes, ensure accuracy in trade details, and collaborate with brokers, custodians, and internal teams across time zones.

The role requires advanced Excel skills (VBA/macros) and strong communication to resolve delays and escalations while maintaining compliance and operational controls.

Qualifications

• Hands-on experience in securities transfers and custody or nominee operations.
• Knowledge of local and overseas transfer processes, securities lending and borrowing, and physical share handling.
• Advanced Excel skills including VBA and macros; proficiency in Word and PowerPoint.
• Strong communication and problem-solving skills; ability to handle escalations and coordinate multiple stakeholders.

Responsibilities

• Coordinate securities transfers from instruction receipt through to completion across local and overseas markets.
• Process physical share certificate deposits, conversions to electronic holdings and cross-border securities movements.
• Oversee Singapore securities borrowing and lending operations and ensure trade details are affirmed accurately and promptly.
• Investigate transfer delays, processing exceptions and escalated enquiries, working with brokers, custodians and internal teams to resolve issues.
• Manage operational correspondence with clients, trading representatives and global counterparties across different time zones.
• Coordinate shareholder proxy instructions and prepare the documentation required for timely submission.
• Review transaction records, supporting documents and operating procedures to maintain compliance and strengthen operational controls.
• Improve workflows and support system upgrades, user acceptance testing and other operational projects.

Skills

Excel VBA/macros

Communication

Problem-solving

Stakeholder coordination

Deadline management

Tools

Word

PowerPoint

Job description

Responsibilities

• Coordinate securities transfers from instruction receipt through to completion across local and overseas markets.
• Process physical share certificate deposits, conversions to electronic holdings and cross-border securities movements.
• Oversee Singapore securities borrowing and lending operations and ensure trade details are affirmed accurately and promptly.
• Investigate transfer delays, processing exceptions and escalated enquiries, working with brokers, custodians and internal teams to resolve issues.
• Manage operational correspondence with clients, trading representatives and global counterparties across different time zones.
• Coordinate shareholder proxy instructions and prepare the documentation required for timely submission.
• Review transaction records, supporting documents and operating procedures to maintain compliance and strengthen operational controls.
• Improve workflows and support system upgrades, user acceptance testing and other operational projects.

Requirements

• Relevant hands-on experience in securities transfers and custody or nominee operations, preferably within a securities or stockbroking firm.
• Working knowledge of local and overseas transfer processes, securities borrowing and lending, and physical share certificate handling.
• Advanced Excel skills, including VBA and macros, alongside proficiency in Word and PowerPoint.
• Strong communication and problem-solving skills, with the ability to handle escalations, coordinate multiple stakeholders and meet competing deadlines.

People Profilers Pte Ltd, 20 Cecil Street,#08-09, PLUS Building, Singapore 049705.