Operations Executive (Light / Middle Distillates)

Union International Trading Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Union International Trading Pte. Ltd. is seeking an Operations Executive to drive end-to-end operational execution for middle distillates trading, overseeing contract administration, shipping coordination and logistics management.

The role ensures trades are executed in accordance with contractual terms while supporting commercial objectives and mitigating operational risks, with close collaboration across traders, finance, and terminals.

Qualifications

• Bachelor's degree in a related discipline required.
• 2–3 years of oil trading operations experience preferred.
• Strong knowledge of shipping operations and Incoterms.
• Familiarity with demurrage, laytime calculations, and cargo documentation.
• Excellent communication and multitasking abilities.

Responsibilities

• Manage full spectrum of operations for light - middle distillates from trade confirmation to final settlement.
• Review and verify sale and purchase contracts for accuracy and compliance.
• Coordinate with traders, counterparties, suppliers, inspectors and terminals on cargo scheduling and delivery.
• Handle shipping and logistics arrangements, including vessel nomination, laycan management, and voyage monitoring.
• Liaise with shipowners, agents, and surveyors to ensure smooth loading/discharge operations.
• Monitor and manage demurrage/despatch calculations and claims.
• Ensure timely preparation and verification of shipping documents (Bill of Lading, Quantity/Quality certificates, invoices).
• Track cargo movements and update internal stakeholders on status and issues.
• Work with finance on invoicing, payment follow-ups, and cost reconciliation.
• Ensure compliance with internal policies, contractual obligations, and regulatory requirements.
• Identify and resolve operational issues, minimizing delays and financial exposure.

Skills

Shipping operations

Incoterms

Trade lifecycle

Demurrage calculations

Logistics coordination

Attention to detail

Stakeholder management

Microsoft Office

Education

Bachelor's degree in Business, Logistics, Maritime, or related discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Operations Executive will be responsible for end-to-end operational execution of middle distillates trading activities, including contract administration, shipping coordination, and logistics management. The role ensures smooth execution of trades in compliance with contractual terms while supporting commercial objectives and minimizing operational risks.

Key Responsibilities

• Manage full spectrum of operations for light - middle distillates products from trade confirmation to final settlement
• Review and verify sale and purchase contracts, ensuring accuracy and compliance with agreed terms
• Coordinate with traders, counterparties, suppliers, inspectors and terminals on cargo scheduling and delivery
• Handle shipping and logistics arrangements, including vessel nomination, laycan management, and voyage monitoring
• Liaise with shipowners, agents, and surveyors to ensure smooth cargo loading/discharge operations
• Monitor and manage demurrage/despatch calculations and claims
• Ensure timely preparation and verification of shipping documents (e.g. Bill of Lading, Certificate of Quantity/Quality, invoices)
• Track cargo movements and update internal stakeholders on operational status and potential issues
• Work closely with finance team on invoicing, payment follow-ups, and cost reconciliation
• Ensure compliance with internal policies, contractual obligations, and regulatory requirements
• Identify and resolve operational issues, minimizing delays and financial exposure

Requirements

• Bachelor's degree in Business, Logistics, Maritime, or related discipline
• Minimum 2-3 years of relevant experience in oil trading operations, preferably handling middle distillates
• Strong knowledge of shipping operations, Incoterms, and trade lifecycle
• Familiarity with demurrage, laytime calculations, and cargo documentation
• Good understanding of international trade practices and logistics coordination
• Strong attention to detail and ability to manage multiple transactions simultaneously
• Good communication and stakeholder management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)