Executive, Trade Operations

HIIN ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

HIIN Asia Pacific Pte. Ltd. in Singapore seeks a Trade Operations Executive to oversee the end-to-end execution of physical commodity trades after deal closure.

This role bridges Commercial, Finance, Treasury, Logistics, Vessel Management, Surveyors, Banks, Suppliers and Customers to ensure compliance and timely cash collection. The successful candidate will have a degree or diploma in a related field and at least 3 years in trade operations, with strong LC and Incoterms knowledge, and the

Qualifications

• Degree or Diploma in Business, Maritime Studies, Supply Chain, International Trade, Banking & Finance or related disciplines.
• Minimum 3 years of experience in Trade Operations, Commodity Trading, Trade Finance, Shipping Operations or Supply Chain Execution.
• Strong knowledge of LC (Import/Export), UCP 600 and trade documents.
• Detail-oriented with strong analytical skills.
• Able to work under tight shipment and banking deadlines.
• Strong communication and stakeholder management skills.
• Proactive, commercially aware and able to identify risks early.
• Capable of managing multiple trades simultaneously with high accuracy.

Responsibilities

• Execute physical cargo trades according to contracts and company procedures.
• Review sales and purchase contracts for requirements.
• Coordinate loading, transport, transshipment and discharge activities with suppliers, customers, terminals and vessel operators.
• Review, draft and process Import and Export Letters of Credit.
• Ensure LC terms are workable, commercially acceptable and compliant with company guidelines.
• Liaise with banks, treasury teams, suppliers and customers on LC issuance, amendments, negotiations and discrepancies.
• Prepare, review and coordinate Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, Quality and Quantity Certificates, Delivery Orders, Letters of Indemnity, Survey Reports and other shipping and trade documents.
• Issue voyage instructions and documentary instructions.
• Monitor customer and supplier payment obligations and follow up on LC establishment, bank guarantees, TT payments and collections.
• Act as the first line of operational control against contractual and commercial risks.

Skills

Communication skills

Stakeholder management

Analytical skills

Attention to detail

Time management

Proactive

Multitasking

Education

Bachelor's/Diploma in Business or Maritime Studies or related

Tools

Letters of Credit knowledge

Trade Finance Documentation

Incoterms knowledge

Job description

About the role

The Trade Operations Executive is responsible for the end-to-end execution of physical commodity trades after deal conclusion. The role serves as a key control point between Commercial, Finance, Treasury, Logistics, Vessel Management, Surveyors, Banks, Suppliers and Customers to ensure contractual compliance, operational excellence and timely cash collection.

Key responsibilities

• Execute physical cargo trades in accordance with approved contracts, deal recaps, costing sheets and company procedures.
• Review sales and purchase contracts to identify operational, documentary and payment requirements.
• Coordinate loading, transportation, transshipment and discharge activities with suppliers, customers, terminals and vessel operators.
• Review, draft and process Import and Export Letters of Credit.
• Ensure LC terms are workable, commercially acceptable and compliant with company guidelines.
• Liaise with banks, treasury teams, suppliers and customers on LC issuance, amendments, negotiations and discrepancies.
• Prepare, review and coordinate Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, Quality and Quantity Certificates, Delivery Orders, Letters of Indemnity, Survey Reports and other shipping and trade documents.
• Issue voyage instructions and documentary instructions.
• Monitor customer and supplier payment obligations and follow up on LC establishment, bank guarantees, TT payments and collections.
• Act as the first line of operational control against contractual and commercial risks.

About you

• Degree or Diploma in Business, Maritime Studies, Supply Chain, International Trade, Banking & Finance or related disciplines.
• Minimum 3 years of experience in Trade Operations, Commodity Trading, Trade Finance, Shipping Operations or Supply Chain Execution.
• Strong working knowledge of Letters of Credit (Import & Export LC), UCP 600, Trade Finance Documentation, International Shipping Documents, Incoterms and Documentary Compliance.
• Detail-oriented with strong analytical skills.
• Able to work under tight shipment and banking deadlines.
• Strong communication and stakeholder management skills.
• Proactive, commercially aware and able to identify risks before escalation.
• Able to manage multiple trades simultaneously with high accuracy.