Operations Executive

WAREESAN MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

Wareesan Management Pte. Ltd. is seeking a capable Operations Coordinator to support daily exhumation and re-interment activities. You will liaise with field teams, contractors, and stakeholders, track progress, and prepare reports to ensure timely, compliant project execution.

The role emphasizes safety, data integrity, and proactive problem solving, with opportunities to improve workflows and document management across EMS and other digital systems.

Qualifications

• Diploma or Degree in Operations Management, Business Administration, Project Management, or related discipline.
• 1-3 years of relevant experience in operations, project coordination, or administration.
• Proficient in Microsoft Office 365 and comfortable learning and using digital operational systems.
• Able to conduct site visits and work in outdoor operational environments.

Responsibilities

• Plan, coordinate, and monitor daily exhumation and re-interment operations to ensure adherence to schedules and project standards.
• Collaborate with Field Officers, contractors, and internal teams to facilitate smooth operational workflows.
• Track work progress, follow up on outstanding tasks, and escalate delays or issues to supervisors promptly.
• Ensure compliance with safety protocols, established procedures, and project requirements during operations.
• Maintain accurate operational records and verify data to support effective use of digital systems, including EMS.
• Prepare and submit timely operational updates, progress reports, and documentation for management review.
• Communicate clearly with supervisors regarding work status, challenges, and matters needing attention.
• Coordinate with internal teams, contractors, and external stakeholders on operational matters.
• Follow up on management instructions, meeting action items, and outstanding issues to ensure timely resolution.
• Assist in preparing information, supporting documents, and presentation materials for management and stakeholder meetings.
• Identify operational issues early and escalated critical matters to management for resolution.
• Review operational workflows and recommend practical improvements to enhance efficiency and service quality.
• Plan and organise assigned tasks, anticipate operational needs, and ensure deadlines are consistently met.
• Support implementation of corrective actions and process improvements as directed by management.
• Demonstrate initiative, willingness to learn, and ability to work independently on assigned responsibilities.

Skills

Operations coordination

Time management

Communication

Interpersonal skills

Problem solving

Education

Diploma or Degree in Operations Management

Tools

Microsoft Office 365

EMS

Job description

Company Overview

Wareesan Management Pte Ltd, a subsidiary of Warees Investments Pte Ltd, specialises in managing exhumation and re-interment services to optimise land use and provide advisory support to next-of-kin.

Job Summary

Support and coordinate daily exhumation and re-interment operations by liaising with teams and stakeholders, monitoring progress, preparing reports, and identifying improvements to ensure efficient, compliant, and timely project execution.

Responsibilities

• Plan, coordinate, and monitor daily exhumation and re-interment operations to ensure adherence to schedules and project standards
• Collaborate with Field Officers, contractors, and internal teams to facilitate smooth operational workflows
• Track work progress, follow up on outstanding tasks, and escalated delays or issues to supervisors promptly
• Ensure compliance with safety protocols, established procedures, and project requirements during operations
• Maintain accurate operational records and verify data to support effective use of digital systems, including EMS
• Prepare and submit timely operational updates, progress reports, and documentation for management review
• Communicate clearly with supervisors regarding work status, challenges, and matters needing attention
• Coordinate with internal teams, contractors, and external stakeholders on operational matters
• Follow up on management instructions, meeting action items, and outstanding issues to ensure timely resolution
• Assist in preparing information, supporting documents, and presentation materials for management and stakeholder meetings
• Identify operational issues early and escalated critical matters to management for resolution
• Review operational workflows and recommend practical improvements to enhance efficiency and service quality
• Plan and organise assigned tasks, anticipate operational needs, and ensure deadlines are consistently met
• Support implementation of corrective actions and process improvements as directed by management
• Demonstrate initiative, willingness to learn, and ability to work independently on assigned responsibilities

Preferred competencies and qualifications

• Diploma or Degree in Operations Management, Business Administration, Project Management, or related discipline
• 1-3 years of relevant experience in operations, project coordination, or administration
• Proficient in Microsoft Office 365 and comfortable learning and using digital operational systems
• Able to conduct site visits and work in outdoor operational environments
• Class 3 driving licence is an advantage
• Strong organisational and time management skills to manage multiple assignments and meet deadlines
• Effective interpersonal and communication skills to coordinate with colleagues, supervisors, and external parties
• Ability to identify operational issues, analyse basic information, and recommend practical solutions
• Responsible, proactive, detail-oriented with strong ownership and follow-through