Operations Executive

Singapore Anglican Community Services; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Singapore Anglican Community Services seeks a Facilities and Operations professional to support the Residential Manager, HCAs and Facilities Executive in daily operations.

You will manage daily operations of residential services and building facilities, oversee M&E, cleaning and safety, coordinate with vendors, and contribute to policy implementation in line with standards. Applicants should have a Diploma and at least 3 years' experience in residential care operations.

Qualifications

• Diploma required; 3 years of relevant experience preferred.
• Ability to support residential operations in a care centre.
• Willingness to learn about psychiatric rehabilitation work.

Responsibilities

• Manage daily operations of residential services and building, M&E, cleaning and pest control.
• Assist Residential Manager to develop, implement, and improve policies and procedures.
• Plan and implement operational policies, objectives, and initiatives.
• Oversee project management work.
• Provide care and support to residents.
• Oversee facilities services: security, maintenance, and records.
• Coordinate with vendors, contractors and IFM.
• Fire Safety Manager duties including drills and training.
• Lead ACCSM emergency response for fires, haze, etc.
• Handle facility-related procurement and quotations.
• Manage external contractors and preventive maintenance.
• Assist with new admissions to the centre.
• Apply basic first aid and CPR in emergencies.
• Compile monthly statistics and reports.
• Perform other duties as assigned.

Skills

Communication

Teamwork

Problem solving

Organizational skills

First aid & CPR

Education

Diploma

Job description

Job Summary:

To support Residential Manager, HCAs and Facilities Executive in daily operations.

Duties and Responsibilities:

1. Manage daily operations of residential services and building, M&E, cleaning and pest control (Ensure effectiveness & efficiency of operations)

2. Work with Residential Manager to develop, implement, and improve residential and facilities policies and procedures according to established standards and regulations.

3. Plan and implement all operational policies, objectives and initiatives

4. Responsible for project management work

5. Provide care and support to residential members

6. Be responsible for facilities services such as:

a. The maintenance of the center’s facilities and security operations (i.e. CCTV, EM locks, Carparks, logbooks, keypress, etc.)

b. Enhancing workplace environment by being responsible to conduct daily inspections (i.e. ECC – Environmental Control Coordinator)

c. Monitors Workplace Safety & Health (WSH) issues.

d. Maintain the floor fire-registers & coordinate fire drills twice a year.

e. Supporting daily operation (i.e. cleanliness, waste management)

f. Create conducive spaces for members and staff

7. Work with and support vendors, contractors and IFM.

8. Fire Safety Manager – fire drill, staff training and compliance within the centre

9. Lead for ACCSM emergency response (fire, haze and terrorism)

10. Responsible for facility related procurement (i.e. quotations for various facility projects)

11. Manage external contractor and ensure the monthly preventive maintenance is carried out accordingly. This includes adhoc building and facilities projects within the centre.

12. Assist with new admissions to the centre

13. Apply basic first aid & CPR skills and knowledge during emergencies

14. Compile monthly statistics

15. Any other duties as assigned by the reporting officer.

Job Requirements :

1. Minimum a Diploma in any field;
2. Minimum 3 years of relevant working experience.
3. Able to support residential operations in a care centre.
4. Keen to learn about psychiatric rehabilitee work.
5. Ability to work independently and as part of a team
6. Possess high analytical and problem-solving abilities
7. Strong communication and interpersonal skills
8. Organizational skills
9. First aid & CPR