Executive, Operations (Woodlands)

Ren Ci Hospital; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ren Ci Hospital in Singapore seeks an Executive to maintain and implement appropriate corporate policies, procedures and controls for operational processes.

The role involves coordinating with the Executive Director (ED) and Operations Manager (OM), liaising with departments and external parties to service the needs of residents and the organization, and ensuring compliance and documentation across facilities.

Qualifications

• Degree or diploma in Building/Estates Management, Real Estate, Engineering, Hospitality or equivalent.
• FSM and SO certifications would be an advantage.
• Experience in healthcare settings is preferred.
• Proficiency in Microsoft Office; strong written and verbal communication.
• Detail-oriented with ability to work independently.

Responsibilities

• Assist in maintenance for building systems and track equipment efficiency.
• Coordinate with teams to resolve issues and implement procedures.
• Ensure safety compliance and maintain documentation.
• Liaise with internal departments and contractors for timely tasks.
• Support audits by preparing documentation and following up.
• Provide secretariat support for meetings on property matters.
• Manage external vendors and ensure contract compliance.
• Assist with budget tracking for facilities operations.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Independent work

Healthcare experience

FSM Certification

Education

Degree or Diploma in Building/Estates Management/Real Estate/Engineering/Hospitality or equivalent

Tools

Microsoft Office

Job description

We are seeking an Executive to maintain and implement appropriate corporate policies, procedures and controls for operational processes. The Executive will work with the Executive Director (ED) and Operations Manager (OM) to coordinate with other departments and external parties to service the needs of the nursing home residents and the organization.

Key responsibilities

• Assist in the maintenance for building systems, resolve issues with teams, track equipment efficiency and warranties, implement procedures, ensure safety compliance, and maintain documentation.

• Assume the role of Fire Safety and/or Safety Officer.

• Coordinate maintenance schedules and facility inspections across hospital premises.

• Manage external vendors for supplies and services, ensuring compliance with contracts and statutory requirements and industry standards.

• Liaise between internal departments and external contractors to ensure timely completion of property-related tasks.

• Maintain records and databases for facility assets, maintenance history, and compliance documentation.

• Manage operational technology systems, troubleshoot issues with ITD teams and implement enhancements to improve operations and service delivery.

• Assisting with budget tracking and expense management for property and facilities operations.

• Support audits by preparing documentation, managing follow-up actions, and maintaining required documentation as per statutory requirements.

• Responding to facility-related inquiries and service requests from staff members.

• Provide secretariat support for meetings, supporting the preparation of reports and presentations on property and facility matters.

• Ensuring compliance with relevant regulations and hospital policies regarding property management.

About you

• Degree / Diploma in Building / Estates Management / Real Estates / Engineering / Hospitality or equivalent

• Fire Safety Manager (FSM) / Safety Officer (SO) Certification and Company Emergency Response Team (CERT) Certification would be an advantage

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Experience in healthcare setting would be an advantage

• Proficiency in Microsoft Office applications

• Excellent written and verbal communication skills

• Attention to detail and accuracy in documentation and record-keeping

• Ability to work independently as well as collaboratively within a team environment