Operations Executive

VELOTAC INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

VELOTAC INTERNATIONAL PTE. LTD. seeks a diligent Sales Administrator to support the sales team with document handling, shipment coordination and customer inquiries.

The role requires bilingual English and Mandarin, strong organisational skills, and proficiency in Microsoft Office. You will prepare contracts, invoices, and reports, liaise with suppliers and customers, monitor deliveries, and assist with inventory and warehouse stock.

Qualifications

• Good communication and bilingual English/Mandarin.
• Good follow-up and coordination skills.
• Proficient in Microsoft Office.
• Experience using accounting software.
• Able to work independently as well as a good team player.
• Able to meet tight deadlines and contribute to the development of the company.

Responsibilities

• Prepare contracts, delivery orders, invoices and other sales documents.
• Liaise on shipment arrangements and preparation of shipping documentation.
• Attend to customers' sales inquiries and feedback.
• Follow up with the customer on outstanding payments.
• Maintaining and updating sales and customer records.
• Prepare routine sales reports for management review.
• Manage Sales Operations paperwork and any related sales administrative duties.
• Support sales department with other ads hoc administrative tasks.
• Monitor delivery schedules, verification of supplier’s documentation and payments.
• Assist in inventory management and warehouse stock monitoring.
• Liaise with the Supply chain team on production scheduling and quality standards.
• Promptly resolve ad-hoc operations issues.

Skills

Communication skills

English & Mandarin

Team coordination

Tools

Microsoft Office

Accounting software

Job description

Job Description

• To prepare contracts, delivery orders, invoices, and other Sales related documents
• Liaise on shipment arrangement and preparation of shipping documentation
• Attend to customers' sales inquiries and feedback
• Follow up with the customer on outstanding payments
• Maintaining and updating sales and customer records.
• Prepare routine sales reports for management review
• Manage Sales Operations paperwork and any related sales administrative duties
• Support sales department with other ads hoc administrative tasks.
• Monitor delivery schedules, verification of supplier’s documentation and payments
• Assist in inventory management and warehouse stock monitoring
• Liaise with the Supply chain team on production scheduling and quality standards

Promptly resolve ad-hoc operations issues

Job Requirements

• Good Communication skills and strong command of English and Mandarin
• Good Follow-up and Coordination Skills
• Proficient in Microsoft Office
• Experience in using accounting software
• Able to work independently as well as a good team player
• Able to meet tight deadlines and contribute to the development of the company