Operations Admin & Vendor Coordinator

St Luke's ElderCare Ltd; Singapore; On-site; SGD 2,800 - 4,200; Full time

Job summary

St Luke's ElderCare Ltd in Singapore is seeking an Admin Assistant/Senior Admin Assistant, Operations to support the Executive, Operations and ensure the smooth running of all non-clinical services at St Luke's Residence.

You will coordinate outsourced services, track contracts and compliance, assist in budgeting and reporting, and help drive process improvements across security, landscaping, cleaning and related operations.

Qualifications

• Diploma or equivalent in Business Administration, Facility Management, or related field.
• 1–2 years of administrative experience, preferably in healthcare or eldercare.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication and attention to detail.

Responsibilities

• Provide administrative and operational support to Executive, Operations to ensure smooth non-clinical services.
• Coordinate and document outsourced services (cleaning, catering, security, supplies) and maintain vendor contracts.
• Assist in budgeting, expense tracking, and preparation of financial reports.
• Support compliance activities, audits, and process improvement initiatives.
• Handle inquiries related to non-clinical services and maintain records.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Attention to detail

Team collaboration

Education

Diploma in Business Administration

Diploma in Facility Management

Tools

Microsoft Office

Job description

St Luke's ElderCare Ltd in Singapore is seeking an Admin Assistant/Senior Admin Assistant, Operations to support the Executive, Operations and ensure the smooth running of all non-clinical services at St Luke's Residence.

You will coordinate outsourced services, track contracts and compliance, assist in budgeting and reporting, and help drive process improvements across security, landscaping, cleaning and related operations.