Operations Admin Support Specialist (East)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking an Operations Support Specialist in Singapore to assist with course administration and management for instructors and international participants. The role covers pre- and post-course activities, participant communications, and learning-resource preparation.

You will oversee visa coordination, registration processing, and travel arrangements, while supporting instructors with travel logistics, venue coordination, and related administrative

Qualifications

• Assist with processing course registrations and inquiries.
• Coordinate visa applications and travel arrangements.
• Prepare course materials and learning resources.
• Handle participant communications and documentation.

Responsibilities

• Assist with processing course applications and registrations.
• Handle participant enquiries and maintain supporting documentation.
• Coordinate visa applications and travel arrangements.
• Prepare course materials, participant packs and learning resources.
• Support administrative arrangements for instructors, including travel and logistics.
• Assist with venue coordination and logistics.
• Assist with the issuance of certificates and course completion documents.
• Maintain participant databases and records.
• Process instructor claims and honorarium payments.
• Serve as an administrative point of contact for course participants.
• Assist to coordinate accommodation requests and local transport arrangements.
• Manage routine requests and administrative matters.
• Provide information and support relating to course logistics.
• Support scheduling and coordination of courses.
• Track and reconcile school-related expenses.
• Process payments, claims and supporting documentation.
• Maintain financial records and administrative files.
• Coordinate with internal stakeholders on finance, procurement and administrative matters.

Job description

The Operations Support Specialist will be responsible to support the course administration and management, to ensure smooth delivery of courses for instructors and international participants.

Pre-Course Administration

• Assist with processing course applications and registrations.
• Handle participant enquiries and maintain supporting documentation.
• Coordinate visa applications and travel arrangements.
• Prepare course materials, participant packs and learning resources.
• Support administrative arrangements for instructors, including travel and logistics.
• Assist with venue coordination and logistics.

Post-Course Administration

• Assist with the issuance of certificates and course completion documents.
• Maintain participant databases and records.
• Process instructor claims and honorarium payments.

Participant and Instructor Administration

• Serve as an administrative point of contact for course participants.
• Assist to coordinate accommodation requests and local transport arrangements.
• Manage routine requests and administrative matters.
• Provide information and support relating to course logistics.

Administrative and Financial Processing

• Support scheduling and coordination of courses.
• Track and reconcile school-related expenses.
• Process payments, claims and supporting documentation.
• Maintain financial records and administrative files.
• Coordinate with internal stakeholders on finance, procurement and administrative matters.

Contract Period:6 + 6 months
Mondays to Fridays office hours

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI