Operations & Admin Lead: Systems, Events & Budget

SIAM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

SIAM ENGINEERING PTE. LTD. is seeking an Assistant Administrative Executive to lead the administrative department, streamline processes, manage schedules, and ensure regulatory compliance across the office.

The role involves budgeting support, staffing, training, event planning, and facility maintenance while delivering high-quality administrative services. A Bachelor Degree and strong MS Office skills are required.

Qualifications

• Bachelor Degree in any field.
• Immediate response to customers.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education opportunities.
• Administrative writing and reporting skills
• Availability to work within opening hours (e.g. evenings, holidays, weekends)
• The ability to work under pressure.

Responsibilities

• Supervising day-to-day operations of the administrativedepartment and staff members.
• Planning and coordinating administrative procedures andsystems streamline processes
• Manage schedules and deadlines
• Monitor costs and expenses to assist in budgetpreparation
• Organize and supervise other office activities(recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes andbusiness developments
• Ensures a safe, secure, and well-maintained facilitythat meets environmental, health, and security standards.
• Hiring, training, and evaluating employees, takingcorrective action when necessary.
• Developing, reviewing, and improving administrativesystems, policies, and procedures.
• Ensuring office is stocked with necessary supplies andall equipment is working and properly maintained.
• Working with accounting and management team to setbudgets, monitor spending, and processing payroll and
• other expenses.
• Planning, scheduling, and promoting office events,including meetings, conferences, interviews, orientations,
• and training sessions.
• Collecting, organizing, and storing information usingcomputers and filing systems.
• Overseeing special projects and tracking progresstowards company goals.
• Building new and expanding existing skills byengaging in educational opportunities

Skills

Administrative Support

Critical Thinking

Customer Service

Enforcement

Environmental Health

Event Planning

Human Resources

Microsoft Excel

Resource Management

Scheduling

Education

Bachelor Degree in any field

Job description

SIAM ENGINEERING PTE. LTD. is seeking an Assistant Administrative Executive to lead the administrative department, streamline processes, manage schedules, and ensure regulatory compliance across the office.

The role involves budgeting support, staffing, training, event planning, and facility maintenance while delivering high-quality administrative services. A Bachelor Degree and strong MS Office skills are required.