Operations & Admin Lead: Finance, HR & Member Programs

SINGAPORE SHELL EMPLOYEES' UNION CO-OPERATIVE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Shell Employees' Union Co-Operative Ltd is seeking an Operations & Admin Manager to oversee administration, finance operations, HR, payroll, membership support, and systems, ensuring smooth daily operations and high-quality service to members.

The role collaborates with Management to implement approved initiatives, improve workflows, and maintain accurate reporting and documentation while coordinating with vendors and programmes.

Qualifications

• Diploma/Degree in Business Administration, Accounting, Finance, HR or related discipline.
• At least 5 years of supervisory experience in administration, operations, finance or organisational support.
• Hands-on experience in administration, financial reporting, payroll processing, events and vendor coordination.
• Strong organisational skills with the ability to handle multiple responsibilities independently.
• Proficient in Microsoft Office and digital workplace tools.
• Good communication, coordination and problem-solving skills.
• Experience in co-operatives, unions or membership-based organisations will be advantageous.

Responsibilities

• Handle daily administration and operational activities of the company
• Support Management in implementing approved plans and initiatives
• Coordinate meetings, AGM, member sessions and related activities
• Handle accounting operations and maintain accurate financial records
• Perform month-end and year-end closing activities
• Handle monthly payroll processing and ensure accurate and timely salary administration
• Handle membership administration, records and database updates
• Coordinate and execute member activities, welfare programmes and events
• Supervise and support administration and operations staff
• Liaise with vendors and external service providers on operational matters

Skills

Supervisory experience

Organizational skills

Communication skills

Problem-solving skills

Coordination skills

Attention to detail

Education

Diploma/Degree in Business Administration

Accounting, Finance, or HR background

Tools

Microsoft Office

Payroll software

Job description

Singapore Shell Employees' Union Co-Operative Ltd is seeking an Operations & Admin Manager to oversee administration, finance operations, HR, payroll, membership support, and systems, ensuring smooth daily operations and high-quality service to members.

The role collaborates with Management to implement approved initiatives, improve workflows, and maintain accurate reporting and documentation while coordinating with vendors and programmes.