Corporate Administration & Operations Manager

UOB; Singapore; On-site; SGD 55,000 - 76,000; Full time

Job summary

United Overseas Bank Ltd in Singapore seeks an experienced operations professional to manage workforce administration, procurement, and financial controls across the bank’s admin services. You will coordinate onboarding, contract renewals, vendor records in SAP, and monthly reconciliations with a strong focus on accuracy and regulatory compliance.

This role offers exposure to enterprise-level processes and cross-functional collaboration within a dynamic financial services environment.

Qualifications

• Experience in end-to-end administrative processes and financial controls.
• Ability to manage procurement activities and vendor records.
• Strong accuracy and compliance mindset in finance operations.

Responsibilities

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce
• Manage procurement activities, such as PRs/POs and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.
• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.
• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Skills

Workforce administration

Vendor management

Accounts payable

Financial controls

Tools

SAP

Job description

United Overseas Bank Ltd in Singapore seeks an experienced operations professional to manage workforce administration, procurement, and financial controls across the bank’s admin services. You will coordinate onboarding, contract renewals, vendor records in SAP, and monthly reconciliations with a strong focus on accuracy and regulatory compliance.

This role offers exposure to enterprise-level processes and cross-functional collaboration within a dynamic financial services environment.