Operation Specialist

POET TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

POET TECHNOLOGIES PTE. LTD. is seeking a skilled Procurement & Logistics Specialist to manage POs, sourcing, and supplier relationships in Singapore.

You will forecast demand, monitor inventory, and coordinate with production planning to prevent shortages while ensuring accurate shipping records. The role requires a Diploma in Business or equivalent with 3+ years in procurement/logistics, strong negotiation skills, and proficiency in ERP systems and Excel.

Qualifications

• Diploma in Business or equivalent with several years in procurement/logistics.
• Proficient in procurement, logistics, inventory control and warehouse operations.
• Experience with ERP systems and Excel for data analysis and reporting.
• Strong communication, negotiation, and organizational abilities; able to work independently.

Responsibilities

• Create, process, and manage purchase orders for materials, components, and services.
• Source and evaluate suppliers, negotiate terms, and maintain relationships.
• Monitor inventory levels and coordinate with production planning to avoid shortages.
• Resolve discrepancies with finance including invoices and packing lists.
• Coordinate inbound/outbound shipments, carrier scheduling, and shipping docs.
• Work with freight forwarders to optimize transportation costs and timelines.
• Ensure compliance with import/export regulations and records.
• Oversee receiving activities including unloading and staging of materials.
• Maintain accurate inventory records; perform monthly counts and reconciliation.
• Collaborate with cross-functional teams to support daily operations and continuous improvement.

Skills

Procurement

Logistics

Inventory control

Warehouse operations

Communication

Negotiation

Organizational skills

Independent work

Education

Diploma in Business

Tools

ERP systems

Microsoft Excel

Job description

Key Responsibilities

• Create, process, and manage purchase orders for raw materials, components, and services in accordance with procurement policies.

• Source, evaluate, negotiate with, and maintain supplier relationships to ensure quality, cost efficiency, and timely delivery.

• Monitor inventory levels, forecast demand, and coordinate with production planning to avoid stock shortages or excess inventory.

• Resolve purchasing and receiving discrepancies with the finance team, including invoices, packing lists, and receiving reports.

• Coordinate inbound and outbound shipments, including carrier scheduling, shipment tracking, preparation of shipping documentation, and final packing.

• Work closely with freight forwarders and third‑party logistics providers to optimize transportation costs and delivery timelines.

• Ensure compliance with import and export regulations, customs requirements, and company policies, and maintain accurate shipping records.

• Oversee receiving activities, including unloading, inspection, staging, and movement of materials to warehouse locations.

• Maintain accurate inventory records, conduct monthly physical counts, reconcile variances, and update inventory systems.

• Collaborate with cross‑functional teams to support daily operations and continuous improvement initiatives.

Qualifications & Skills

• Diploma in Business or other relevant tertiary qualification, with a minimum of three years of relevant working experience.

• Strong knowledge of procurement, logistics, inventory control, and warehouse operations.

• Proficient in enterprise resource planning systems and Microsoft Excel.

• Strong communication, negotiation, and organizational skills, with the ability to work independently in a fast‑paced environment.