Operation Executive

YTL CONCRETE (S) PTE. LTD.; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

YTL Concrete (S) Pte. Ltd. is seeking a diligent logistics and admin assistant to support the cement dispatch operations and SOP updates. The role involves coordinating SOPs, data verification in SAP, and tracking assets such as tablets and SIM cards for transporters.

The candidate will assist in terminal operations, import processes, and berthing coordination at the Jurong Port, while supporting ad-hoc projects and audit activities within the YTLCTS and plant teams.

Qualifications

• Experience in admin and coordination within logistics or manufacturing operations.
• Familiarity with SAP or similar ERP systems is a plus.
• Ability to maintain SOPs and assist internal stakeholders.

Responsibilities

• Maintain and update SOPs for logistics and cement dispatch processes.
• Support dispatch operations with daily tasks and data verification.
• Set up inventory records to track fleet access cards movements.
• Check daily dispatch reports against site printing and SAP data.
• Track sample testing status and coordinate with laboratories for results.
• Manage tablets and SIM card assets with transporters as per procedures.
• Coordinate data usage with Telco and drivers/transporters within billing cycles.
• Raise purchase requisitions and ensure PO issuance.
• Prepare short-term sponsor letters for plant services/visitors.
• Issue goods pass out notes to transfer items and IT/spare parts from port premises.
• Carry out purchasing tasks as required by Nanyang Cement and YTLCTS.
• Support plant engineering admin tasks and participate in internal audits.
• Assist cement terminal operations with day-to-day requirements.
• Coordinate adhoc project works as needed.
• Manage importation of YTLCTS parts from overseas.
• Monitor berthing slots in Jurong Port portal and alert on changes, ensuring on-time berthing.
• Support inventory and daily offtake monitoring of materials.
• Perform POD in SAP for HDB orders upon award.
• Submit delivery summaries to HDB and verify volume vs on-site printing.
• Ensure hardcopy DO submissions are in correct format for payments.

Skills

SAP

Logistics

Tools

SAP

Job description

1. Assist maintain and constantly update the Standard Operating Procedure (SOP) of LCS, JCL and YTLCTS especially logistics/ cement dispatch related areas according to the change in the process and method.

2. Provide general support to the dispatch operations of YTLCTS.

3. Set up inventory record to track Fleet Access cards movement for LCT/ JCT/ YTLCT.

4. To check the daily dispatch reports and verify the data against Site Printing and SAP.

5. Track OPC & GGBS sample testing status and follow up with the respective laboratory for the final test result issuance. Review and confirm the report upon receiving.

6. Manage tablets and SIM cards asset issuance and return with transporters as per the prevailing procedure.

7. Liaise between the respective Telco and drivers/ transporters on the data usage and track them according to the billing cycle.

8. Raise Purchase Requisition for YTLCTS & NYC and ensure the PO is issued accordingly.

9. Preparation of short‑term sponsor letter to plant related services/ visitors based on Ashar & IT requests.

10. Issuance of goods pass out note to transfer items and goods out of the port premises especially plant related which is including IT items and spare parts.

11. Carry out purchasing related task as when required and being tasked.

12. All other ad‑hoc admin task that is required by Nanyang Cement PL & YTLCTS including supporting the plant engineering team’s admin work.

13. Spearhead the internal audit by assisting the team throughout the audit process.

14. Assist cement terminal operations on day‑to‑day operational requirements.

15. Actively involve, assist and support in coordinating ad‑hoc project works requirements.

16. Handling and managing importation of parts of YTLCTS including plant related import’s from overseas.

17. To assist the senior manager operations to monitor, manage and book the berthing slots in Jurong Port portal/ system and alert him/she as and when significant changes/ movement are detected. Work closely with the Sen Manager to for on‑time berthing of the vessels.

18. To support the senior manager in monitoring the inventory and daily offtake of all the materials.

19. To perform POD in SAP for HDB orders upon successful award of HDB job as per the requirement.

20. Scheduled submission to HDB on deliveries summary upon checking and matching actual volume delivered based on‑site printing versus SAP data.

21. To ensure the submission of hardcopy DOs in the correct format and interval for payment processing to HDB.