Operation Administrator

Tang Tea House (Jln Kayu) Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Tang Tea House (Jln Kayu) Pte Ltd is seeking an organised administrator to manage owner-outlet and central kitchen operations. You will handle tenancy agreements, supplier contracts, and Halal certifications while coordinating with multiple regulatory bodies to ensure compliance.

Key tasks include inventory control, staff uniform administration, goods receiving, and maintaining Halal files. The role requires strong admin skills and attention to regulatory detail in a busy Singapore setting.

Qualifications

• Experience in managing multiple outlets and central kitchens.
• Knowledge of Halal certification processes and renewals.
• Experience liaising with regulatory authorities (SFA, NEA, SLA, URA, MOM, MOH).

Responsibilities

• Manage tenancy agreements, staff housing, IT/CCTV/POS infrastructure.
• Oversee inventory and equipment maintenance for restaurants.
• Administer contracts for utilities, pest control, and waste management.
• Distribute uniforms and staff PPE (t-shirts, caps, masks).
• Maintain Halal documentation and support annual Halal renewal inspections.
• Serve as liaison for regulatory bodies (SFA, NEA, SLA, URA, MOM, MOH).
• Receive goods at central kitchen and ensure Halal certification alignment.
• File invoices and order documents in line with corporate office.
• Coordinate with packers to ensure stock levels; assist in goods distribution.
• Manage petty cash and basic financial records.

Skills

Facilities management

Vendor management

Halal compliance

Administrative tasks

Tools

Microsoft Office

Job description

About the role

To manage and administrate administrative duties relating to the managing of the outlets and central kitchens.

Key responsibilities

• Manage tenancy agreements, restaurants, staff quarters, IT/CCTV/POS infrastructure

• Manage restaurant inventory and equipment maintenance

• Administer contracts for telephone, power, pest control, and recycle oil

• Administer t-shirts, caps, and masks for staff

• Manage Halal certifications for all outlets

• Serve as liaison officer for SFA, NEA, SLA, URA, MOM, and MOH

• Receive goods at central kitchen and ensure consistency with Halal declared certifications

• Maintain Halal file and participate in annual Halal renewal inspections

• File invoices and order documents in line with corporate office

• Perform buyer duties and coordinate with packers to ensure stock levels

• Assist in goods distribution to outlets and stock valuation

• Manage petty cash box