Associate Executive, Specialised Support Services Operating Theatre

GMP Technologies; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

GMP Technologies is seeking an Associate Executive for Specialised Support Services Operating Theatre to assist in the operational and administrative management of the hospital's operating theatres, call centre, and related areas. The role supports ADON, Nurse Managers, clinicians and senior staff to ensure smooth daily operations.

Candidates should have more than one year of admin experience and a diploma or degree in a relevant field.

Qualifications

• Minimum 1 year of admin experience.
• Experience coordinating meetings and workflows.

Responsibilities

• Assist the ADON, Nurse Managers, Clinicians and Ops & Admin Manager in hospital operations.
• Coordinate OT areas, meeting planning, and stakeholder communications.
• Support procurement, budgeting, and contract management activities.

Skills

Admin experience

Meeting coordination

Procurement coordination

Education

Diploma or degree in relevant field

Job description

Associate Executive, Specialised Support Services Operating Theatre

Job Openings Associate Executive, Specialised Support Services Operating Theatre

About the job Associate Executive, Specialised Support Services Operating Theatre

Responsibility:

• To assist and support the ADON, Nurse Managers, Clinicians and Ops & Admin Manager/ Director of Specialised Support Services in the operational and administrative management of assigned clinical and patient service areas in the hospital.
• The scope of management includes Operating Theatres (OT) in Main Building, Kent Ridge Wing and/or Medical Centre, OT Call Centre and/or other assigned areas within the hospital.
• Organize and support internal and external meetings for the department
• Coordinating with Nurse Managers and Clinicians to ensure smooth operations in assigned area
• Work with clinicians, nursing and all stakeholders to drive infrastructural related projects to improve/transform our delivery of care in OT settings
• Review departmental processes to improve overall key performance indicators/ outcomes in the areas of total patient experience, operational efficiency and optimal resources utilization (where applicable).
• Assist with annual budget cycle by recommending required CAPEX and OPEX budget needs and preparing approval papers. Track and monitor approved budget to ensure optimal utilization.
• Participation in the following procurement processes:
• Pre-RFP activities to collate data consumption and requirements,
• Product evaluation and vendor selection based on established procurement policies,
• Negotiation meetings to achieve best outcome for the Hospital.
• Review, establish and manage term contracts on time to ensure consistent & continuous supply of products.
• Plan, analyse, monitor & forecast non-stock/consigned stock level
• Perform any other duties / ad-hoc projects as assigned by Reporting Officer

Requirements:

• More than 1 year of working experience in admin functions
• Diploma or degree in relevant field