OFFICER, ADMIN cum DRIVER (Dormitory & Foreign Worker Support)

PEC PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PEC PTE. LTD. is seeking a dedicated administrator to coordinate foreign worker accommodation, including dormitory check-in/out, room transfers, and liaising with operators and landlords.

The role involves driving duties, managing travel arrangements, repatriation, and assisting with MOM appointments and various admin tasks for the HR department.

Qualifications

• GCE N/O Level, NITEC/ Higher NITEC, Diploma or equivalent.
• Relevant experience in administration, dormitory operations, foreign worker support, logistics or similar may be advantageous.
• Must possess a valid Singapore Class 3 driving licence with a good driving record.
• Willing and able to perform regular driving duties, run errands and travel to different work locations as required.
• Basic proficiency in Microsoft Office applications.
• Able to maintain proper records and handle basic administrative documentation.
• Responsible, dependable and able to work independently with minimal supervision.
• Good interpersonal and communication skills and comfortable dealing with foreign workers, dormitory operators and external service providers.
• Able to manage multiple operational tasks and follow through on assigned matters.
• Familiarity with MOM requirements relating to foreign workers and dormitory matters would be an advantage.
• Willing to respond to urgent worker welfare, transportation or repatriation matters outside normal working hours when required.

Responsibilities

• Coordinate foreign worker accommodation matters, including dormitory check-in, check-out, room transfers and room allocation.
• Conduct regular dormitory visits and inspections and follow up with dormitory operators on maintenance, cleanliness and other accommodation-related matters.
• Coordinate room reinstatement works and the handover of accommodation units to dormitory operators or landlords.
• Provide driving and transportation support for foreign workers when required, including transportation to dormitories, medical facilities, government agencies, airports and other locations.
• Coordinate foreign worker repatriation arrangements, including air ticket bookings, transportation to the airport, departure formalities and airport assistance where required.
• Arrange air tickets and assist with itinerary changes, cancellations and other travel-related administrative matters.
• Accompany or transport foreign workers for MOM-related appointments, medical appointments, thumbprint registration and other statutory or administrative requirements.
• Run company and employee-related errands, including collection of medical reports, collection and submission of documents and other administrative duties at external locations.
• Maintain basic records relating to worker accommodation, movements, travel and repatriation matters.
• Liaise with dormitory operators, landlords, travel agencies and other service providers on day-to-day operational matters.
• Assist with urgent foreign worker welfare, accommodation, transportation or repatriation matters, including situations that may arise outside normal working hours.
• Provide general administrative and operational support to the HR Department as required.
• Perform other duties and errands as assigned by Management.

Skills

Interpersonal communication

Independent work

Multitasking

Willing to drive

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Duties & Responsibilities

• Coordinate foreign worker accommodation matters, including dormitory check-in, check-out, room transfers and room allocation.
• Conduct regular dormitory visits and inspections and follow up with dormitory operators on maintenance, cleanliness and other accommodation-related matters.
• Coordinate room reinstatement works and the handover of accommodation units to dormitory operators or landlords.
• Provide driving and transportation support for foreign workers when required, including transportation to dormitories, medical facilities, government agencies, airports and other locations.
• Coordinate foreign worker repatriation arrangements, including air ticket bookings, transportation to the airport, departure formalities and airport assistance where required.
• Arrange air tickets and assist with itinerary changes, cancellations and other travel-related administrative matters.
• Accompany or transport foreign workers for MOM-related appointments, medical appointments, thumbprint registration and other statutory or administrative requirements.
• Run company and employee-related errands, including collection of medical reports, collection and submission of documents and other administrative duties at external locations.
• Maintain basic records relating to worker accommodation, movements, travel and repatriation matters.
• Liaise with dormitory operators, landlords, travel agencies and other service providers on day-to-day operational matters.
• Assist with urgent foreign worker welfare, accommodation, transportation or repatriation matters, including situations that may arise outside normal working hours.
• Provide general administrative and operational support to the HR Department as required.
• Perform other duties and errands as assigned by Management.

Qualification & Experience Generally Required

• GCE N/O Level, NITEC/Higher NITEC, Diploma or equivalent.
• Relevant experience in administration, dormitory operations, foreign worker support, logistics, transportation or similar operational work would be advantageous.
• Must possess a valid Singapore Class 3 driving licence with a good driving record.
• Willing and able to perform regular driving duties, run errands and travel to different work locations as required.
• Basic proficiency in Microsoft Office applications.
• Able to maintain proper records and handle basic administrative documentation.
• Responsible, dependable and able to work independently with minimal supervision.
• Good interpersonal and communication skills and comfortable dealing with foreign workers, dormitory operators and external service providers.
• Able to manage multiple operational tasks and follow through on assigned matters.
• Familiarity with MOM requirements relating to foreign workers and dormitory matters would be an advantage.
• Willing to respond to urgent worker welfare, transportation or repatriation matters outside normal working hours when required.