Office Operations Specialist — 1-Year Contract

HR Factors Personnel Pte Ltd; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

HR Factors Personnel Pte Ltd is seeking an experienced office administrator to join on a 1-year contract, with renewal possibilities. You will manage visitor reception, coordinate travel for the R&D team, oversee MRO supplies, events, and documentation to keep operations running smoothly.

Responsibilities include handling calls, stock management, vendor onboarding, and ensuring policy compliance while supporting reporting and records standardization.

Qualifications

• 5+ years in office administration or supply chain.
• Experience with purchasing processes, quotations and pricing.
• Familiarity with vendor onboarding and qualification.

Responsibilities

• Manage phone calls, emails and correspondence, and host visitors.
• Order and manage MRO supplies including stationery and office equipment.
• Consolidate travel requests for the R&D team and coordinate bookings.
• Track and replenish stocks of office supplies and facility items.
• Operate printers and copiers to ensure functionality.
• Participate in planning and organizing company events.
• Ensure compliance with office policies and regulations.
• Support structuring and standardization of reports and records.
• Perform additional tasks to support office functions.

Skills

Office administration

Supply chain

Vendor onboarding

SAP

SAP Ariba

Microsoft Forms

Stock management

Event planning

Documentation

Tools

SAP

Ariba

Microsoft Forms

Job description

HR Factors Personnel Pte Ltd is seeking an experienced office administrator to join on a 1-year contract, with renewal possibilities. You will manage visitor reception, coordinate travel for the R&D team, oversee MRO supplies, events, and documentation to keep operations running smoothly.

Responsibilities include handling calls, stock management, vendor onboarding, and ensuring policy compliance while supporting reporting and records standardization.