Office Operations & Admin Specialist

SINGAPORE SAFETY WINDOW SYSTEMS PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Singapore Safety Window Systems Pte. Ltd. is seeking an organized Office Coordinator to support daily operations, handle mail, and maintain tidy shared spaces.

The role includes calendar management, meeting coordination, and travel arrangements for team members. You will also prepare invoices, reports, memos, and minutes, manage inventory, liaise with local vendors, greet clients, answer calls, and route inquiries to the appropriate department.

Responsibilities

• Manage daily office operations and sort mail; maintain neat communal spaces.
• Schedule meetings, coordinate calendar, book conference rooms, and arrange team travel.
• Prepare, format, and edit invoices, reports, memos, and meeting minutes.
• Track office supplies, reorder inventory, and liaise with local vendors.
• Greet clients, answer phone calls, and route inquiries to the correct department.
• Data entry and maintenance of physical files and digital databases securely.

Job description

Singapore Safety Window Systems Pte. Ltd. is seeking an organized Office Coordinator to support daily operations, handle mail, and maintain tidy shared spaces.

The role includes calendar management, meeting coordination, and travel arrangements for team members. You will also prepare invoices, reports, memos, and minutes, manage inventory, liaise with local vendors, greet clients, answer calls, and route inquiries to the appropriate department.