Site Administrator

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

Surbana Jurong in Singapore seeks an Administrative Executive to provide essential administrative and operational support ensuring smooth day-to-day office functions. You will monitor work orders, manage records in OneDrive, and coordinate procurement and asset tracking.

The role requires a diploma in a related field and 2–3 years of relevant experience, with strong organizational and communication skills to work with internal and external stakeholders.

Qualifications

• Diploma in related administration field.
• 2–3 years of admin or office management experience.
• Proficient in Word, Excel, PowerPoint, Outlook and OneDrive/SharePoint.
• Experience with administrative records, work orders, inventory, and assets.
• Strong organization, coordination and time management; multitasking.
• Good communication and interpersonal skills; works with stakeholders.
• Meticulous, proactive, and able to work independently or in a team.

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).
• Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned.

Skills

Organizational skills

Coordination

Time management

Communication skills

Teamwork

Education

Diploma in Business Administration, Office Administration, HR Management, or related discipline

Tools

Microsoft Office

OneDrive/SharePoint

Job description

Job Summary The Administrative Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office

Responsibilities

• Provide administrative and operational support to ensure smooth day-to-day office operations.
• Monitor Work Orders (WO) and ensure timely submission and tracking of Service Reports (SR).
• Manage and maintain the OneDrive filing system, ensuring accurate documentation and easy retrieval of records.
• Monitor office supplies and coordinate procurement and replenishment to maintain adequate inventory.
• Manage the issuance, tracking, and accountability of office equipment and assets.
• Coordinate meeting schedules, logistics, documentation, and support staff attendance, onboarding, and offboarding processes.
• Maintain a clean, organized, and efficient office environment while supporting other administrative duties as assigned.

Requirement

• Diploma in Business Administration, Office Administration, Human Resource Management, or a related discipline.
• Minimum 2-3 years of relevant administrative or office management experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Microsoft OneDrive/SharePoint or other document management systems.
• Experience in managing administrative records, work orders, inventory, and office assets.
• Strong organizational, coordination, and time management skills with the ability to multitask and meet deadlines.
• Good communication and interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Meticulous, proactive, and able to work independently as well as in a team environment.

We value equity, diversity and inclusion and are committed to creating a work environment where everyone feels a sense of belonging and is empowered to do their best. We recognise the importance of a diverse and inclusive workplace to drive innovation and shared learning across our growing global network.

Join us and be part of a culture where we rise together, deliver excellence, and expand what’s possible. At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Surbana Jurong is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future. Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future. Its technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as a full suite of multidisciplinary consultancy services across a diverse range of sectors including transportation, water, aviation, healthcare, hospitality and renewables.

A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery, SJ has built more than a million homes in Singapore, created master plans in more than 60 countries and developed over 100 industrial parks globally. SJ is #23 in Engineering News-Record's 2023 Top 225 International Design Firms, #14 in World Architecture 100 2024, and Asia Pacific FM Technology Provider of the Year 2022, awarded by International Facility Management Association.