Office Manager

Focal Search Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Singapore is searching for an Office Manager to oversee office operations and support the Sales and Marketing teams. Responsibilities include managing administrative tasks, coordinating vendors, and assisting with market research. Ideal candidates have a diploma in business or marketing and 2-4 years of relevant experience. Proficiency in Microsoft Office and marketing analytics tools is essential for success in this role.

Qualifications

• Minimum 2-4 years of experience in a similar role.
• Excellent understanding of databases and marketing methodologies.
• Outstanding proficiency in Microsoft Office and marketing tools.

Responsibilities

• Assist with general upkeep of the workplace and admin functions.
• Manage mail and courier arrangements.
• Oversee travel planning and vendor communications.
• Support Sales and Marketing teams with administrative needs.

Skills

Database proficiency

Market research methodologies

Marketing analytics

Microsoft Office expertise

Strong communication skills

Office management skills

Education

Diploma or degree in business administration, marketing, communications

Tools

Google AdWords

CRM tools

Marketing software

Photoshop

UX and web design software

Job description

Office Manager (Tuas/Pick-up at VariousLocations)

Job Openings Office Manager (Tuas/Pick-up at VariousLocations)

About the job Office Manager (Tuas/Pick-up at VariousLocations)

Job Responsibilities:

To assist with all GA functions, such as:

• The general upkeep, tidiness, and suitability of the workplace furniture and fittings.
• Purchasing stationery, pantry supplies, and other standard office and warehouse administrative goods
• Mail and courier arrangements and dispatch
• Examine and bargain for general office cleaning service contract renewals.
• Travel planning and arranging, including hotel and airline reservations
• Examine and haggle over policies for fire insurance, general third-party insurance, etc.
• Work with the corporate secretary to coordinate director resolutions.
• To offer guidance on matters pertaining to the Company Secretary and Legal Consultant when needed.
• To offer guidance on contract renewals with distributors/agents, consultants, and service providers as needed.
• To offer guidance on the administration and synchronisation of corporate social responsibility (CSR) initiatives in the Singapore office as needed.
• When needed, offer guidance on organising Global mission activities for Singapore and its branches.
• To offer guidance on managing branding and the company website as needed.
• Conduct research, compose, create, and revise sales materials that are suitable and impactful for the target market. Make plans for the cost-effective publication and distribution of this content. Training and sales tools, telemarketing scripts, advertising text, brochures, catalogues, display ads, technical instructions, fact sheets, and information booklets are examples of collateral.
• Communicate with outside organisations and vendors (such as media outlets, event planners, graphic designers, printers, and advertising agencies) to make sure their work satisfies the organization's specifications, timelines, and financial constraints.
  
• Help with gathering data or carrying out market research projects
• Assist the Sales and Marketing teams with their administrative needs as they prepare sales presentations and events like boat shows, exhibitions, and seminars.
• In charge of creating the style, format, and content of company newsletters, other publications, and articles for the events
• Prepare brochures and mailers by setting up printing and formatting text and images.

Requirements:

• A minimum diploma or degree in business administration, marketing, communications, or a related profession
• A minimum of two to four years of experience in a comparable discipline
• Excellent understanding of databases and marketing research methodologies, along with expertise in marketing analytics
• Strong comprehension of marketing fundamentalsOutstanding proficiency with Microsoft Office, online marketing tools, and analytics software (such as Google AdWords, CRM tools, and online analytics)
• Photoshop, UX, and web design software knowledge