Office Manager, Single Family Office, Singapore

And Simple ApS; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

HRnetOne is seeking a versatile, hands-on Office Manager to establish and run day-to-day operations for a newly established Single Family Office in Singapore. This role will coordinate investment documentation, banking interactions, and relations with external service providers, while supporting the principal with strategic and administrative tasks.

The successful candidate will lead office setup and ongoing operations in a lean, evolving environment, requiring discretion, strong stakeholder

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration or related discipline.
• Experience in family office operations, investment administration, accounting coordination.
• Experience with Single Family Office or similar private investment environment is a plus.
• Familiarity with investment documentation, banking processes and external service providers.
• Strong interpersonal, communication, and stakeholder management skills.

Responsibilities

• Coordinate day-to-day operation of the family office's global portfolio.
• Liaise with banks, fund managers, and fund administrators on docs and transactions.
• Set up Singapore office, manage vendors, and handle general admin.
• Maintain confidentiality and professional relationships with stakeholders.

Skills

Interpersonal skills

Communication

Stakeholder management

Organisational skills

Discretion/Confidentiality

Hands-on mindset

Education

Bachelor's degree in Finance, Accounting, Business Administration

Job description

HRnetOne is hiring the first local employee of a newly established single-family office in Singapore: a hands-on Office Manager who sets up the office and runs day-to-day family office operations. The role coordinates investment documentation, account opening and transactions with banks, fund administrators and managers; liaises with the outsourced accounting firm on bookkeeping, payments and reporting; and handles office setup, vendors, correspondence and support to the principal. Suits someone with family office operations, investment administration, fund administration or finance and admin experience who is comfortable in a lean, evolving office.

About the Role

We are seeking a versatile, hands-on Office Manager to support the establishment and day-to-day operations of a newly established Single Family Office (SFO).

This role is ideal for a proactive individual with strong interpersonal skills, excellent stakeholder management capabilities, and the ability to manage a broad range of operational, financial, and administrative responsibilities.

As the first local hire, you will play a key role in setting up the Singapore office, coordinating with senior management team and external service providers including bankers, accounting firm, and ensuring the smooth execution of family office operations. The position requires a high degree of ownership, discretion, flexibility, and attention to detail.

Key Responsibilities

1. Family Office & Executive Coordination

• - Coordinate the day-to-day operational requirements of the family office's global investment portfolio.
• - Liaise with external stakeholders, including commercial banks, fund administrators, fund managers, and other professional service providers.
• - Coordinate investment-related documentation, account opening, transaction processing, and administrative requirements.
• - Maintain accurate investment records, documentation, and filing systems.
• - Follow up with relevant parties to ensure timely completion of operational tasks and documentation.
• - Support the coordination of investment holdings across various asset classes and geographical markets.

2. Finance & Accounting Liaison

• - Coordinate with outsourced accounting firms and external finance service providers on bookkeeping, accounting, and financial reporting matters.
• - Assist with the preparation and collection of financial documents, statements, invoices, and supporting records.
• - Monitor payment arrangements, expenses, and other routine financial administration.
• - Ensure financial records and supporting documents are properly maintained and organised.
• - Support the preparation of information required for regulatory, tax, compliance, and reporting purposes.
• - Work closely with internal stakeholders and external service providers to ensure timely and accurate financial administration.

3. Office Administration & Setup

• - Support the establishment and ongoing administration of the Singapore office.
• - Coordinate office setup, vendor arrangements, documentation, and general administrative matters.
• - Manage correspondence, scheduling, records, and other day-to-day office requirements.
• - Provide administrative and operational support to the family office's principal and relevant stakeholders.
• - Handle ad hoc assignments and operational matters as required.

4. Stakeholder Management & Coordination

• - Serve as a key local point of contact for external parties and service providers.
• - Build and maintain professional relationships with banks, accountants, fund administrators, and other business partners.
• - Communicate effectively with stakeholders across different cultural and professional backgrounds.
• - Proactively follow up on outstanding matters and resolve operational issues efficiently.
• - Exercise discretion and maintain strict confidentiality when handling sensitive financial and personal information.

Requirements

• - Bachelor's degree in Finance, Accounting, Business Administration, or a related discipline.
• - Relevant experience in family office operations, investment administration, accounting coordination, fund administration, or general finance and administration.
• - Experience working with a Single Family Office, investment holding company, private investment firm, or similar environment would be advantageous.
• - Familiarity with investment-related documentation, financial records, banking processes, and external service provider coordination.
• - Strong interpersonal, communication, and stakeholder management skills.
• - Highly organised, detail-oriented, and capable of managing multiple priorities independently.
• - A proactive, hands-on mindset with strong follow-through and execution capabilities.
• - Comfortable working in a lean, newly established office environment with evolving processes and responsibilities.
• - Able to handle confidential information with professionalism and discretion.

What the Role Offers

• - Direct exposure to the operations and administration of a diversified, international investment portfolio.
• - Close interaction with the principal and key decision-makers.
• - A broad, hands-on role offering exposure to finance, investment operations, and office management.
• - The opportunity to contribute meaningfully within a lean team and take ownership of operational processes.