Office Manager

DFO Referrals; Singapore; On-site; SGD 50,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

CPF employer match

Time off

Sick days

EAP program

Gym reimbursement

Job summary

Dalio Family Office, based in Singapore, seeks an Office Manager to run day-to-day operations at two adjacent offices. The role covers front desk, visitor management, and broad office administration, with responsibilities spanning across sites and ensuring a welcoming, efficient environment.

This hands-on position requires in-office presence and close collaboration with the COO and teams to support operations and culture. Prior multi-site experience is desirable.

Qualifications

• Diploma holder with 5+ years in office administration or management.
• Proficient with Microsoft Office and office management tools.
• Experience managing multiple office locations.
• Fire Warden certification or willingness to train.
• First Aid and CPR knowledge, or willingness to train.

Responsibilities

• Front desk and visitor management for a professional experience.
• Oversee daily office operations across two Singapore sites.
• Coordinate vendors, services, moves and space planning.
• Support onboarding, events, and internal communications.
• Ensure consistent standards and cross-location improvements.

Skills

Organisational skills

Multitasking

Communication skills

Independent work

Customer service mindset

Problem solving

Attention to detail

Collaboration

Education

Diploma

Tools

Microsoft Office

Facilities management tools

Job description

The Dalio Family Office (DFO) supports Barbara and Ray Dalio and their family in their ventures,investments,andphilanthropic effortsunderDalio Philanthropies,which includesOceanX, Dalio Education, Endless Network, and the Beijing Dalio Foundation.The core of the DFO’s culture is built aroundmeaningful work and meaningful relationships and the family’s commitment to giving back. The office is headquartered in Westport, CT with regional offices in New York City, Singapore, and Abu Dhabi. This position will be based in our Singapore office.

The Office of the COO (oCOO) is responsible for building and running a comprehensive operational platform. Against that responsibility, the oCOO plays a key role in ensuring the office effectively meets its goals by providing systematic operations (e.g., efficient and effective processes) for core business functions of the DFO. Specific pillar objectives include:

• Provide management of key strategic initiatives
• Build and run a comprehensive operational platform
• Provide systematic operational support for core business functions
• Operationalize the DFO culture

Position Summary:

The Office Manager will oversee the day-to-day operations of our offices, ensuring a well-functioning, welcoming, and efficient workplace environment. This is a hands-on role covering front desk and reception duties, visitor and guest management, office administration and operations, employee engagement, and general support across two neighbouring office locations situated opposite one another.

This role requires regular in-office presence.

Position Location:

Role Responsibilities:

Front Desk & Visitor Management

• Serve as the first point of contact for visitors, vendors and clients, ensuring a professional experience
• Proactively share details with visiting colleagues for a seamless and welcoming experience
• Provide concierge support when needed, including local reservations, transport, dining and accommodation

Office Management

• Oversee daily office operations, including supplies, facilities and equipment
• Manage vendor relationships and service providers
• Coordinate office moves, seating plans and workspace allocation
• Support equipment setup for new or reconfigured spaces
• Manage meeting room bookings, resolve conflicts and optimise shared space use
• Conduct regular checks of meeting rooms and shared spaces to ensure they remain tidy, presentable and ready for use
• Coordinate meeting-room setup and refreshments as required
• Ensure compliance with health, safety and security protocols
• Perform Fire Warden duties, including leading drills, overseeing evacuations and maintaining emergency readiness across both offices

Administrative Support

• Maintain records, filing systems and office documentation
• Support expense reporting and track budgets for office management-related costs
• Develop, document and regularly update office management systems for the new offices

Staff & Culture

• Support the onboarding of new employees, including workspace setup and office orientation
• Provide logistical support for community activities and office events
• Act as a point of contact for office and administrative queries
• Oversee office management communications across both sites

Cross-Location Oversight

• Ensure consistent standards across both offices
• Proactively identify and implement practical improvements to office operations and the employee and visitor experience
• Perform additional duties as assigned

The ideal candidate will possess the following professional qualifications:

• Diploma
• At least 5 years of proven experience in office administration or office management
• Proficiency in Microsoft Office and office management tools
• Experience managing multiple office locations
• Fire Warden certification or willingness to train
• First Aid and CPR knowledge, or willingness to train

The ideal candidate will possess the following knowledge, skills, attributes, and values:

• Strong organisational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple priorities
• Professional, approachable and service-oriented
• Proactive problem-solver with strong judgement
• Detail-oriented with strong follow-through
• Adaptable and resourceful in a dynamic environment
• Collaborative and team-oriented, while maintaining ownership and accountability for responsibilities

Compensation and Illustrative Benefits:

Compensation for the role includes a competitive salary dependent on years of experience, level of education obtained, as well as applicable skillset), and an excellent benefits package, including a comprehensive employer paid medical plan and CPF.

• 100% company paid medical, dental and vision premiums
• Generous Time Off Programs
• 14 Sick Days
• Employer Match to CPF
• International EAP Program, Crisis Plus
• Gym reimbursement, identity theft and other wellness programs

Use of AI in the Application Process

We recognize that candidates may use AI-enabled tools to assist with resume drafting, application preparation, and interview preparation. Such use is permitted provided all submitted materials accurately reflect the candidate's own qualifications, experience, skills, and work history.

Candidates may not submit hidden instructions, embedded prompts, misleading metadata, deceptive content, code, or other materials intended to interfere with or improperly influence the Company’s recruiting process or the administration of candidate applications.

Any attempt to misrepresent qualifications or improperly interfere with the recruiting process may result in disqualification from consideration.

Please note that we do not provide immigration sponsorship for this position.

At the DFO, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. The DFO treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.