Office Manager

fndr headhunting pte. ltd.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

fndr headhunting pte. ltd. is seeking an Office Manager to oversee daily operations, provide finance support via Xero, and assist directors with strategic and administrative tasks.

This hands-on role combines administrative management, basic bookkeeping, vendor coordination, and event support within a small, dynamic team and close leadership access.

Qualifications

• 3 to 5 years experience in office management or administrative roles.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Oversee daily office operations and workflow.
• Manage office supplies, vendors, utilities, and general upkeep.
• Coordinate schedules, appointments, and internal documentation.
• Handle correspondence, filing, and record keeping.
• Prepare and issue invoices using Xero accounting software.
• Track payments, expenses, and maintain basic bookkeeping records.
• Liaise with external accountants and bookkeepers as required.
• Provide direct support to the directors in running the agency.
• Coordinate with vendors, projects, and stakeholders.
• Support basic reporting and administrative processes.
• Follow through on tasks and timelines to ensure completion.
• Coordinate events, workshops, and activities, including on-site support.
• Support photography, videography, or marketing content capture as needed.

Skills

Organisational skills

Multi-tasking

Written & verbal communication

Independent work

Tools

Xero

Job description

About the Company

Our client is a growing agency seeking an Office Manager to support daily operations and work directly with the leadership team. The organisation values structure, reliability, and professionals who can take ownership of both administrative and operational functions.

Job Description

Our client requires an Office Manager to oversee daily office operations, provide finance and accounting support, and deliver direct operational support to the directors. This is a hands-on, multi-faceted role combining administrative management, basic bookkeeping, vendor coordination, and event support.

Responsibilities

Office and Administrative Management

• Oversee daily office operations and workflow
• Manage office supplies, vendors, utilities, and general upkeep
• Coordinate schedules, appointments, and internal documentation
• Handle correspondence, filing, and record keeping

Finance and Accounting Support

• Prepare and issue invoices using Xero accounting software
• Track payments, expenses, and maintain basic bookkeeping records
• Manage internet banking transactions, including rent, vendor payments, salaries, and reimbursements
• Liaise with external accountants and bookkeepers as required

Operations and Business Support

• Provide direct support to the directors in running the agency
• Coordinate with vendors, projects, and stakeholders
• Support basic reporting and administrative processes
• Follow through on tasks and timelines to ensure completion
• Coordinate events, workshops, and activities, including on-site support
• Support photography, videography, or marketing content capture as needed

Requirements

• 3 to 5 years of experience in office management or administrative roles
• Proficiency in Xero or similar cloud-based accounting software
• Experience with internet banking transactions and basic bookkeeping
• Strong organisational and multi-tasking skills
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Experience supporting directors or senior leadership
• Event or workshop coordination experience
• Basic photography or videography skills
• Experience managing vendor and stakeholder relationships
• Prior experience working in an agency or small business environment

Why Join This Role

This role offers direct access to agency leadership, providing visibility into strategic decision-making alongside hands-on operational responsibility. The position is varied and dynamic, spanning finance, administration, events, and content support, ensuring no two days are the same. In a smaller team environment, contributions are immediately visible, offering real ownership and meaningful impact.

Employment Details

Employment Type: Full-Time, Permanent

Location: Singapore

Experience Level: 3 to 5 Years