Office Manager

DELTA MARINE CONSULTANTS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

Delta Marine Consultants Singapore Pte. Ltd.

is seeking an Office Manager to oversee the Singapore office, providing direct support to the Managing Director and coordinating administration, HR, travel and tenancy matters. The role covers calendar management for the Managing Director, end-to-end recruitment, staff movements, payroll liaison, and coordination with IT and corporate administration in a professional, international environment.

Qualifications

• Strong organisational and coordination skills.
• Experience in HR, recruitment and employee administration.
• Ability to manage travel, tenancy and IT-related administrative matters.

Responsibilities

• Manage the Managing Director’s calendar and coordinate appointments with HQ and stakeholders.
• Lead end-to-end recruitment, onboarding and employee administration for Singapore.
• Coordinate staff movements and business travel, ensuring approvals and arrangements.
• Oversee unit tenant renewal contracts and tenancy matters.

Job description

Office Manager

Delta Marine Consultants Singapore Pte. Ltd.

Reporting Line

The Office Manager reports directly to theManaging Directorand works closely with theAdministrative Executiveto ensure the effective management of the office and the smooth delivery of the Managing Director’s secretarial and administrative requirements.

Position Summary

The Office Manager is responsible for the overall administration and operational coordination of the Singapore office. The role provides direct support to the Managing Director while overseeing key areas including office administration, human resources and recruitment, staff movements and business travel, tenancy matters, software and IT-related processes, and corporate administration.

The Office Manager works closely with the Administrative Executive and other administrative support staff, providing direction, coordination and oversight to ensure administrative activities are carried out efficiently and in a timely manner.

The role requires a highly organised, proactive and discreet professional with strong communication and coordination skills, sound judgement, and the ability to manage multiple priorities in a professional and international working environment.

Key Responsibilities

1. Managing Director Support & Calendar Management

• Beoverall responsible for the management and coordination of the Managing Director’s calendar and schedule.
• Work closely with theGeneral Teamto coordinate and align the Managing Director’s appointments, meetings and business commitments.
• Manage incoming meeting invitations, scheduling requests, changes and conflicts, ensuring the calendar is kept accurate and up to date.
• Proactively manage the Managing Director’s daily agenda and ensure key appointments and commitments are properly prioritised.
• Coordinate internal and external meetings with HQ, clients, management and other stakeholders.
• Provide the Managing Director with timely updates on changes to the schedule, important meetings and upcoming commitments.
• Handle related correspondence and information with a high degree of professionalism and confidentiality.

2. HR, Recruitment & Employee Administration

• Be responsible forend-to-end recruitment and hiringfor the Singapore office, including job postings, CV screening, candidate shortlisting, interview coordination, interviewing, selection, offer preparation and onboarding.
• Liaise with recruitment agencies, candidates and relevant hiring managers throughout the recruitment process.
• Manage employee administration, including onboarding, offboarding, staff movements, transfers and employee records.
• Coordinate employment-related documentation, work passes and other HR-related administrative matters where required.
• Support leave, attendance, payroll and benefits administration, and liaise with external HR service providers where applicable.
• Ensure HR processes and employee matters are handled professionally, confidentially and in accordance with company policies.
• Escalate sensitive or significant employee matters to the Managing Director or relevant parties where appropriate.

3. Staff Movement & Travel Coordination

• Be responsible foroverall coordination and administration of staff movements and business travelfor the Singapore office.
• Oversee arrangements relating to overseas business trips, company trips and other staff movements, ensuring all necessary approvals, documentation and arrangements are in place.
• Coordinate with employees, management and relevant internal and external parties to ensure travel and movement requirements are properly managed.
• Delegate and oversee the actual booking and administrative arrangements to the Administrative Executive or relevant administrative staff where appropriate.
• Ensure travel itineraries, accommodation, transportation and other requirements are properly arranged and followed up.
• Monitor changes, cancellations and urgent travel requirements and ensure they are addressed promptly.
• Maintain overall oversight and appropriate records of staff movements and company travel.

4. Unit Tenant & Lease Administration

• Be responsible for the administration and coordination ofunit tenant renewal contractsand related tenancy matters.
• Monitor tenancy and contract expiry dates and ensure renewal processes are initiated in a timely manner.{{ mismatch - adjust labels?}} >Wait the bullet count? Actually mis- or no. Let's reformat. Keep consistent.