Office & HR Operations Coordinator

BLACK KYLIN INVESTMENT PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

On-site gym access

Job summary

Black Kylin Investment in Singapore seeks an organised Office Administrator with HR coordination responsibilities to support daily operations of the Singapore office. You will assist with recruitment, onboarding, employee records, and vendor liaison, ensuring accuracy and timely execution.

This full-time role requires attention to detail, proactive communication, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Minimum GCE 'O' Level or equivalent.
• At least one year of office administration with HR tasks such as recruitment coordination, onboarding, employee records, or leave administration.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and coordination skills to prioritize tasks and maintain records.
• Clear communication and professional approach with colleagues and external parties.
• Positive, hands-on and proactive mindset.

Responsibilities

• Provide daily administrative and operational support to management to ensure smooth office functioning
• Manage and track office supplies to maintain adequate stock levels and support workplace needs
• Coordinate office facilities, deliveries, and document filing to maintain organized office operations
• Liaise with vendors, building management, and service providers to resolve outstanding issues promptly
• Arrange maintenance and servicing of office equipment to ensure operational readiness
• Handle documentation, filing, and record-keeping accurately to maintain up-to-date records
• Assist with procurement by sourcing vendors, obtaining quotations, and comparing options for purchases and services
• Welcome and attend to office visitors, deliveries, and general enquiries professionally
• Maintain administrative trackers and support meeting and visitor arrangements efficiently
• Assist with job postings, application screening, interview scheduling, and candidate communication to support recruitment
• Coordinate onboarding and offboarding documentation, access, and equipment arrangements for new and departing employees
• Maintain employee records, leave, attendance information, and HR trackers accurately and confidentially
• Assist with employee claims processing and routine HR correspondence

Skills

Organizational skills

Communication skills

Proactive mindset

Attention to detail

Education

GCE 'O' Level or equivalent

Diploma in Business Administration / HR

Tools

Microsoft Office

Job description

Black Kylin Investment in Singapore seeks an organised Office Administrator with HR coordination responsibilities to support daily operations of the Singapore office. You will assist with recruitment, onboarding, employee records, and vendor liaison, ensuring accuracy and timely execution.

This full-time role requires attention to detail, proactive communication, and the ability to manage multiple tasks in a fast-paced environment.