Interior Design Project Coordinator & Admin Support

DESIGN CLINIQ PTE. LTD.; Singapore; On-site; Full time

Job description

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They provide end-to-end project execution with a focus on functional, aesthetic, and client-focused designs.

Job Summary

You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.

Responsibilities

• Provide administrative support to coordinate ongoing projects and ensure timely completion
• Manage pantry orders, stationery supplies, and Taobao purchases to maintain office resources
• Schedule and coordinate office maintenance activities including aircon servicing and cleaning
• Organize and coordinate schedules, meetings, and site appointments for project teams if required
• Prepare, organize, and maintain accurate project documents and records for easy retrieval
• Liaise effectively with internal teams, suppliers, and subcontractors to facilitate communication
• Track project progress and update reports to reflect current status and milestones
• Assist with preparing quotations, invoices, and basic project documentation to support finance operations if required
• Ensure all paperwork is properly filed, updated, and accessible for audit and reference
• Support Finance and HR departments with filing, organizing, and simple data entry tasks as needed
• Adapt to potential role changes, including transition to Admin Executive or Personal Assistant positions

Preferred competencies and qualifications

• Basic administrative or project coordination experience preferred
• Proficient in Microsoft Office applications including Excel, Word, Outlook, and OneNote
• Strong communication skills to interact with multiple stakeholders clearly and professionally
• Excellent organizational skills to manage multiple tasks and maintain detailed records
• Ability to multitask and work independently with minimal supervision
• Responsible and detail-oriented with a proactive approach to work
• Singaporean, Permanent Resident, or Long-Term Visit Pass holder preferred

Other Information

Working Hours

• 5-day work week (Monday to Friday)
• 10:00 AM to 7:00 PM

Salary

• SGD $1800 – $2500 per month (basic), depending on experience